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Executive Assistant & Office Manager Switzerland



Administration, Operations
Zürich, Switzerland · Zürich, Switzerland
Posted on Saturday, November 18, 2023

Executive Assistant & Office Manager Switzerland

Take your next career step at ABB E-mobility with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB E-mobility, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity, and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.

Be the right hand of our CCO & President Europe in a fast-paced, high-growth venture environment. At ABB E-mobility, we are leading the way to a zero emission mobility future. The team you will be joining is interacting with customers across Europe and even beyond, as we are also responsible for the development of emerging markets. Our mission is to enable our customers to electrify. For this, we are selling leading hardware and software solutions, allowing clients to unlock their own future of transport. This includes smart solutions from EV chargers for the home, through electrified fleet depots and opportunity charging for electric bus and trucks, to high-power chargers for the highway stations of tomorrow. In this exciting role, you will have the end-to-end process responsibility for all requests reaching our CCO & President Europe. You will be working closely with him and the European and global leadership team to ensure business demands are met in a timely manner and with highest quality. This role embraces classical executive assistant tasks, including the administrative support of key projects as needed. Whether it is managing a full calendar, scheduling meetings across various time zones, or arranging and coordinating complex travel logistics, you will apply your multitasking, organizational, and decision-making skills to fulfill critical administrative and logistical requests. Furthermore, you will be acting as office manager for our Swiss ABB E-mobility office. In this context, you build meaningful, collaborative relationships with the colleagues who depend on your administrative support and with the broader Europe Region and global team. The position is located in Zürich, Switzerland.

Your responsibilities

  • Maintain, arrange, and proactively prioritize the Executives’ diary & coordinate travel arrangements
  • As required, managing the Executive’s e-mail inbox by categorizing or prioritizing e-mails and answering where appropriate
  • Coordinate and arrange internal and external meetings, preparation of internal presentations in close collaboration with the Executive
  • Effectively coordinate key initiatives assigned across the team and provide assistance to the Executive running strategic projects (as required)
  • For leadership meetings: participation, capturing meeting minutes and actions, including follow-up
  • Coordinate and handle correspondence with internal and external stakeholders
  • Build strong relationships with other Executive Assistants and cross-functional teams globally to achieve common goals
  • Lead the Swiss Office activities by maintaining office services as ordering office supply, handling office requests, be responsible for managing tech and key inventory and be first point of contact for our landlord and visitors
  • Assist with office technology setup, maintenance, troubleshooting
  • Ensure our office environment and resources are conducive to employee productivity and well-being and reflect our culture
  • Help us make our local office and work environment a better place for yourself, our colleagues and our customers that come to visit us

Your background

  • Education as Secretary/Assistant or equivalent combination of education and relevant work experience and a minimum of 8 years’ experience of working in an international environment
  • Fully proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), fluency in English and German (written and verbal)
  • Strong organizational, interpersonal and communication skills, team orientated philosophy, strong problem-solving skills
  • Able to work proactively, effectively and solution oriented with minimal supervision
  • Experience adhering to confidentiality standards while displaying highest levels of integrity and discretion and ability to handle confidential information
  • Experience prioritizing in complex, fast-paced environment while maintaining commitments to deadlines

More about us

ABB E-mobility is enabling zero-emission mobility as a global leader in electric vehicle (EV) charging solutions for a more sustainable and resource-efficient future. We are a partner of choice for the world’s biggest EV OEMs and nationwide EV charging network operators, offering the widest portfolio of EV charging solutions from smart chargers for the home to high-power chargers for the highway stations of the future, solutions for the electrification of fleets and charging for electric buses and trucks. With more than 13 years of experience, and more than 1’200 employees across the globe, we have an unparalleled reach with sales of more than 1 million electric vehicle chargers across more than 85 markets, over 50,000 DC fast chargers and more than 1 million AC chargers. Work model: hybrid #LI-hybrid

Publication ID: CH89462733_E1

Important: In order to be employed by ABB you will need to fully comply with/fulfill all local ABB employment requirements/processes.

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