Order Entry & Logistic Specialist

At ABB, we are dedicated to addressing global challenges. Our core values: care, courage, curiosity, and collaboration - combined with a focus on diversity, inclusion, and equal opportunities - are key drivers in our aim to empower everyone to create sustainable solutions. That's our story. Make it your story.

This position reports to

Business Controller

Your role and responsibilities

In this role, you will be responsible for supporting the implementation, maintenance, and compliance of procurement practice; you will also be responsible in data entry into various systems and ensure such data is input properly according to the company’s requirements
The work model for the role is: hybird
This role is contributing to the Process Automation, Energy in Philippine.
You will be mainly accountable for:
- Order Management : Perform data entry into systems in timely manner and ensure the correctness of the data. For each entry, check through the documentation to ensure they are in line with the unit’s requirements. The main data entry activities include order booking, issue Purchase Requests (PR), perform Good Receipts (GR), issue invoice to customers. Collect and archive documentation regarding the orders, records assumptions and decisions taken during the process.
- Manage the order from end to end, including ensure on-time-delivery to customers as per delivery schedules and follow up with customers for collection.
- Generate reports periodically and check the correctness of the SAP reports to ensure data integrity; in case of errors, work with various functions for correction
- Process improvement: perform relevant UAT (User Acceptance Test) if needed in the system to ensure the system works as intended. Review and improve process (if needed) to enhance effectiveness and efficiency
- Custom Clearance : Work closely with forwarders to ensure smooth clearance of goods with relevant documents. Act as point of contact for forwarders in case of clarification needs (e.g., regarding valuation or classification of products). Communicates with export- and import-related authorities and suppliers, as necessary, to ensure efficient execution.
- Understands and applies relevant customs procedures and ensures the relevant declarations are correctly made and in line with requirement from Trade Compliance.
- Verify the accuracy of billing and documentation issued by the forwarders. Ensure that the import, inbound, outbound and export documentation is properly managed and resolve operational issues. Supervise forwarders daily performance and cost. Responsible for issues resolutions with the forwarders including service quality, claims (forwarder) etc
- Transportation & other logistic: Ensure documentation and cargos are delivered as required by working with international / local transportation service providers. In case overseas expertise are required to execute a contract locally, work with HR agent and coordinate to prepare for work permits. Liaise with travel agents and the expertise to arrange for flights, accommodation (booked by the travel agent) and local transportation.
- Other office admin : Support in back-office work occasionally to facilitate the smoothness of office activities

Qualifications for the role

• Skills : Good command of English, you will be handling documentation in English almost of the time and interact with colleagues from various countries on daily basis.
• Analysis, particularly in Excel: you are well versed with excel and use it as a tool to check the correctness of the report. Familiar with pivot table and common functions (subtotal, vlookup, hlookup, sumifs…)
• Familiar and have practical experience with MS Word, PowerPoint, and other software
• 3-5 years experiences in Logistic field
• Knowledge about various systems (SAP, TFL, Readsoft…) or other sophisticated ERPs in MNCs
• Supportive & effective communication.
• Quick learner, Attention to detail & systematic thinking

More about us

We value people from different backgrounds. Could this be your story? Apply today or visit www.abb.com to read more about us and learn about the impact of our solutions across the globe. #MyABBStory