Your role and responsibilities

As an Executive Assistant (EA) you will provide high-level administrative support to senior executives, enabling them to focus on strategic priorities. You will act as a gatekeeper, point of contact and organiser, ensuring the executive’s time is optimised and operations run smoothly.

The work model for the role is: Onsite/ Hybrid #onsite #hybrid

You will be mainly accountable for:

• Administrative Support – Manage calendars, meetings, travel, and confidential documentation.
• Meeting & Event Coordination – Organise venues, catering, agendas, minutes, and follow-up actions.
• Operational & Strategic Support – Prioritise communications, liaise with stakeholders, support budgeting and expenses, and assist with onboarding.
• Office Oversight – Ensure the Brisbane office runs smoothly, maintaining safety and efficiency.
• Special Projects – Lead cultural ambassador initiatives, support marketing and sales, represent executives when required, and coordinate volunteer programs.

Qualifications for the role

• You are highly skilled in working with administrative tools and methodologies.
• You can demonstrate 5+ years of experience in executive support, administration, or a related field.
• You are adept in Microsoft Office Suite, calendar management platforms, and travel booking systems.
• You are passionate about organisation and communication, and innovative in problem-solving and stakeholder engagement.
• You are confident and at ease communicating in English, both written and verbal.
• You hold a current Queensland driver’s licence.

More about us

The Process Industries Division serves the mining, minerals processing, metals, cement, pulp and paper, battery manufacturing, and food and beverage, as well as their associated service industries. The Division brings deep industry domain expertise coupled with the ability to integrate both automation and electrical systems, increase productivity and reduce overall capital and operating costs for customers. For mining, metals and cement customers, solutions include specialized products and services, as well as total production systems. The Division designs, plans, engineers, supplies, installs and commissions integrated electrical and motion systems, including electric equipment, drives, motors, high power rectifiers and equipment for automation and supervisory control within a variety of areas including mineral handling, mining operations, aluminum smelting, hot and cold steel applications and cement production. The offering for the pulp and paper industries includes control systems, quality control systems, drive systems, on-line sensors, actuators and field instruments. Digitalization solutions, including collaborative operations and augmented reality, help improve plant and enterprise productivity, and reduce maintenance and energy costs.