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Payroll Tax Lead



Accounting & Finance
North Chicago, IL, USA
Posted on Thursday, July 4, 2024

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

Job Description

* Relocation to North Chicago available (hybrid role, 3 days a week in office)

The Payroll Tax Lead is responsible for processing accurate and timely payroll tax payments, reporting, and overall payroll tax compliance across the organization. The lead oversees US and Puerto Rico payroll tax operations, stay abreast on tax regulations, and implements adjustments to maintain compliance standards. The role requires strong analytical capabilities, an in-depth understanding of payroll tax legislation, and the ability to collaborate with cross-functional teams to improve payroll tax procedures. This role will also support activities necessary to complete the processing of the payroll for US and Puerto Rico, including inspecting/auditing tax registers, tax filing and reporting for accuracy and yearly tax statements.


  1. Knowledge expertise of US and Puerto Rico regulations around employee payroll.
  2. Monitor and understand US federal, state, and local tax laws to ensure compliance.
  3. Stay up to date with regulatory changes and updates systems and processes accordingly.
  4. Perform regular audits to identify and resolve compliance issues, avoid delays in filings to monitor penalties/ notices.
  5. Work in partnership with the Payroll Team to ensure accurate and timely processing of payroll tax liabilities.
  6. Reconcile state withholding taxes and state unemployment taxes monthly, quarterly, and annually.
  7. Ensure payroll tax deposits are remitted timely and accurately.
  8. Partnering with internal stakeholders and ADP to apply for identification numbers, such as FEIN, and SUI, when entering new jurisdictions.
  9. Monitor required tax filings accurately and within deadlines along with payroll tax amendments and corrections for state and federal returns.
  10. Lead and drive RSU Vesting and Year-End Payroll processing activities.
  11. Troubleshoot system issues related to payroll tax calculations.
  12. Evaluate and improve payroll tax processes with higher efficiency and accuracy.
  13. Identify opportunities for automation and lead implementation efforts from payroll taxes.
  14. Some travel may be required.


Bachelor of Science or Bachelor of Arts with a concentration in Finance / Accounting / Tax.

Very Proficient in Excel, Word, and related functions and high level of attention to detail

7-9 years of US and Puerto Rico payroll tax experience. Certified Payroll Professional (CPP) or equivalent.

Lead and mentor a team of payroll professionals, fostering a high-performing culture while supporting a continuous improvement mindset.

Working knowledge of Workday Payroll and Tax experience integrating with 3rd party applications.

Strong customer orientation and a work ethic based on a strong desire to exceed expectations.

Strong written and oral communication skills, in English and Spanish

Ability to work independently in a fast-paced and rapidly changing environment, as well as to get results through collaboration and coordination with multiple stakeholders, both internal and external.

Good analytical and process diagnostic skills and the ability to get into the details, while also seeing and understanding the big picture. Strong spreadsheet and database skills. Continuous improvement orientation.

Strong project management skills. Demonstrated ability to manage multiple projects and requests. Applicable only to applicants applying for a position in any location with pay disclosure requirements under state or local law.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

  • The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​

  • We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

  • This job is eligible to participate in our short-term incentive programs. ​

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. ​

AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.