Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

Purpose

Describe the primary goals, objectives or functions or outputs of this position.

To provide administrative support to members of the Regulatory Affairs & QA department. Process organizational and administrative routine tasks for the entire RA & QA department

Responsibilities

List up to 10 main responsibilities for the job. Include information about the accountability and scope.

• Written correspondence
  - Independent management of written correspondence in Native language and English
  - Creating presentations from templates in Native language and English
• Meetings/travel activities
  - Meetings support - Assist in organization of appointments, invitations, room bookings,
  catering, document preparation & minute taking, meeting follow up.
  - Organizing business trips (travel and accommodation) and travel expense claims, as
  necessary
  - Arranging course bookings/seminar registrations
• Processing post/mail
  - Management of incoming and outgoing post for the entire department
  - Arranging dispatch of Regulatory Documentation to agency and other Affiliates as
  required
  - Sorting & distributing post, scanning and emailing agency's documents for RA drive
  - Filing, Archiving Regulatory correspondence
• Budget
  - Supports the Head of Regulatory Affairs in all administrative matters related to budget
  control
  - Creating Purchase Request Orders and reporting goods reception
  - Review/approval of invoices and documentation
• Filing
  - Assist with the preparation of regulatory submissions
  - Translation of documentation in the Regulatory and QA areas, as required
  - Preparation of Status Reports and metrics
  - Perform audits on AbbVie SmPCs on agency website and report any discrepancies, after
  a new approval is received
• Promotional Materials
  - Management of release certification and notification to Health Authority of all AbbVie
  promotional materials
  - Preparation of Status Reports, Monthly Reports and Alert Reports
• Donations
  - Preparation of internal submission and approval process of donations
• Pre-notification of events to Health Authorities
  - Pre-notification of events to Health Authorities upon request of commercial department
• Documentation of education and further training measures for the entire RA & QA
  department.
  - Managing the "list of absences" (holidays, sickness and other absence records) of the RA
  & QA department
  - Acquiring office material
  - Requesting all technical services (maintenance, transport, repairs etc.)
  Deputy activities (Medical Affairs Assistant)
  - Ensuring PPLS activities in QA Specialist absence
• Ensuring qualitative and quantitative evaluation of clinical sessions (performed by MMs
  and MSLs with preparation of quarterly metrics by the end of each quarter
  - Administrative support to GPRS area, by managing fee payment requests to lnfarmed
  and CNPD
  - Other administrative support as required

Qualifications

Qualifications

List required and preferred qualifications (up to 10). Include education, skills and experience.

• Computer skills - Microsoft Office, Adobe professional, ability to familiarize oneself with
  new systems
• Effective communication -written and verbal, both Native and English language
• Accurate
• Customer focus
• Interpersonal skills
• Planning and organization
• Time management/prioritizing

Additional Information

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html