Applied Materials, Inc. is the leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. Our expertise in modifying materials at atomic levels and on an industrial scale enables customers to transform possibilities into reality. At Applied Materials, our innovations make possible the technology shaping the future.

We are seeking a self-motivated, thoughtful, detailed/action oriented, creative, and fun-loving individual to provide executive administrative support for the Global Business Enablement and Corporate Business Development Groups within Applied Materials Legal and Compliance Organization.

The successful candidate will need to be quick on their feet, outgoing, collaborative, proactive and have natural problem-solving skills, especially when dealing with people and conflict. This highly organized individual must be professional (discreetly handle details of a confidential nature) and interact comfortably within and outside the company. They will be expected to resolve time sensitive issues with professionalism (work through surprise) and have a healthy sense of humor. They must be able to work with a wide variety of personalities and grade levels (including other administrative assistants and managers within and outside of Applied Materials Legal and Compliance Organization) with kindness and a passion for doing the right thing. The individual will also be expected to apply flexibility and good judgment in changing environments and to execute tasks with minimal direction (this will be an empowered role). The role will also require the individual will to plan, organize and execute various projects as needed from time to time, so previous project management experience will help a great deal.

Key Responsibilities

• Executive-level administrative support for team members, including managing calendars, scheduling meetings, travel coordination, expense reporting and, email communications,.
• Coordinate team events, meetings and activities, assist with meeting agendas and track action items for follow-up.
• Prepare and manage new vendor requests and purchase orders.
• Assist with coordination and tracking of group requirements with other organizations, like IT, Finance, Security, and Logistics.
• Assist with team members’ preparation of Power Point presentations (including the incorporation of graphics, spreadsheets, and pictures, video, etc.), Word, and Excel documents.
• General office duties including management of office supplies, maintenance of confidential records and files in accordance with internal company procedures and affixing the corporate seal
• Manage and execute special projects and group task lists, as needed/assigned