Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Ares Management is looking to hire an Executive Assistant in the New York office to provide direct support to the Ivy Hill Direct Lending team. The ideal candidate must be a self-starter and demonstrate excellent follow-up skills.

Primary functions and essential responsibilities

• Extensive coordination and scheduling of internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar for senior level Professionals; includes arranging for any catering and document distribution
• Prioritize Outlook Calendar items on behalf of the Professionals, informing them of meeting changes and keeping them on schedule throughout the day
• Schedule meetings and conference rooms as necessary using Ares protocol
• Coordinate all aspects of event planning (internal and external)
• Coordinate all aspects of domestic and international travel (air, ground, and lodging), both business and personal; manage payment and maintain real time tracking of meeting and itinerary changes
• Organize and create cash and AMEX expense reports using Ares’s expense system, Concur
• Answer phones, screen calls, and take messages as appropriate
• Greet external visitors upon arrival to the office and registering with Building Security.
• Manage copy/print jobs that will entail high volume output, binding (GBC machine), and distribution to relevant recipients
• Maintain documents, records, reports in a discreet and confidential manner
• Provide back-up support to other Executive Assistants in Phone Group, this includes all administrative tasks for each of their primary professionals, including managing inbound calls, preparing documents, coordinating meetings etc.
• Track and update weekly pipeline in Excel
• Assist on NDA process
• Manage dataroom for team
• Special projects as assigned
• Work closely in collaboration and partnership with peer EA team members by providing back-up support. Includes:
  • Covering lunch breaks and out of office absences (Sick/Vacation)
  • Providing administrative assistance to their primary professionals, including managing inbound calls, preparing documents, coordinating meetings etc.
  • Assisting with overflow needs

Qualifications

Education: Bachelor’s Degree strongly preferred, but not required

Experience Required: Minimum 5 years of experience as an Executive / Administrative Assistant supporting a team of professionals in a fast-paced environment

General Requirements:

• Effective prioritization of multiple professionals
• Travel coordination; domestic & international
• Technical proficiency; programs used include, MS Word, Excel, PowerPoint, Outlook, WebEx
• Participation in general administrative duties, ad-hoc projects
• Experience in managing multiple calendars, scheduling appointments, and screening incoming calls
• Background in financial services a plus

Reporting Relationships

Compensation

$80,000 - $100,000

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.