About Arup

Arup is the creative force at the heart of many of the world’s most prominent projects in the built and natural environment. Working in more than 140 countries, the firm’s designers, engineers, architects, planners, consultants, and technical specialists work with our clients on innovative projects of the highest quality and impact. As a wholly independent organisation, we are owned in trust for the benefit of our employees and their dependants: with no shareholders or external investors we determine our own business priorities and direction.

About Arup University

Established in 2009, Arup University (AU) sits at the heart of how Arup learns, innovates, evolves, and delivers its best work. We enable our firm to see further, design better, and create lasting impact. Our mission is to help our members, leadership, and clients navigate change, deliver excellence, and thrive in a fast-changing world.

The core focal areas of Arup’s Strategy – enabling Total Design, being immersed in our markets, being agile and borderless, and providing an industry leading member experience – are all enabled by the capabilities, programmes, and services provided by AU. This includes our strategic foresight, research and innovation capability, our learning function, capabilities in knowledge- and information management, as well as our global skills networks and work in heritage.

https://www.arup.com/about-us/arup-university/

About the role

This Learning & Development Specialist role provides focused capacity for six months to finalise and deliver the Learning plan across APAC for the next financial year, with a primary focus on the ANZ geography, ensuring alignment with Arup University’s global offer while meeting local needs.

Operating as the primary AU Learning point of contact for the ANZ geography, you will be part of the wider APAC Learning team, collaborating closely with ANZ and APAC leadership, Skills Networks, and SMEs to adapt and deliver global programmes regionally, with particular emphasis on technical capability development that supports project delivery and Arup’s Total Design approach.

Desired outcomes

• APAC learning plan finalised and ready to launch: a sequenced plan that localises Arup University Learning’s global programmes for APAC and in particular, ANZ audiences, addressing newly identified needs with leadership and Skills Networks, and setting clear ownership, timelines and measures of success.
• Regional mobilisation of global programmes: priority offerings adapted for the region (content, delivery model, communications, scheduling) with a consistent learner experience and quality standards.
• Single point of contact: ANZ stakeholders experience a coordinated interface to AU Learning, with timely updates, clear decisions and streamlined escalation.
• Evidence‑based readiness: reporting via Moodle (Arup’s LMS) and Power BI demonstrates audience coverage, risks/mitigations, and a concise handover at the end of the cover period.
• Strengthened APAC Learning team ways of working, aligned with Arup University’s evolving Target Operating Model (TOM), clear interfaces across geographies, shared accountability for programme delivery, and integrated governance and reporting.

Responsibilities

• Finalise the ANZ specific learning plan for the next FY, aligning to Arup’s global strategy and offers while tailoring to region needs; confirm roadmap, resourcing, sequencing and success metrics.
• Serve as the AU Learning point of contact for ANZ, coordinating with ANZ/APAC leadership and Skills Networks to validate priorities, capture emerging needs, and manage decisions/escalations swiftly.
• Plan and coordinate virtual, online and face‑to‑face learning; secure SMEs/facilitators; manage logistics (rooms, vendors, travel, catering) where required.
• Design/adapt learning outcomes, activities and resources with SMEs and other Arup University colleagues; facilitate selected sessions to model high‑quality practice.
• Champion Total Design across design, delivery, and evaluation of learning, ensuring programmes cultivate curiosity, context, technical excellence, and collaboration.
• Use Moodle (LMS) to manage audiences, enrolments, communications and tracking; ensure accurate data and robust learner support.
• Provide concise reporting to ANZ/APAC leadership and AU Learning leadership on progress, outcomes and next steps to ensure continuity post‑cover.
• Partner across APAC as one team, collaborating with colleagues and Skills Networks across geographies to localise and deliver global programmes with shared governance and consistent reporting.
• Standardise core artefacts and processes for APAC delivery (e.g., plan templates, learner comms, facilitator packs, course metadata and tagging in Moodle, evaluation tools) to ensure a consistent member experience.
• Coordinate resource sharing across APAC (facilitators, producers, coordinators) to cover delivery peaks across region and balance capacity across time zones.
• Apply Arup University Learning quality standards (inclusion, accessibility, consistency) and continuous‑improvement practices; document assumptions, risks and mitigations for handover.

Skills and experience

• Minimum of 6 years proven experience across the end‑to‑end learning lifecycle (needs analysis, design, development, delivery/facilitation, assessment & evaluation) in a corporate environment.
• Strong stakeholder management with geographically dispersed and senior leaders; ability to translate newly identified needs into prioritised learning actions.
• Confidence with learning technologies and data: LMS (Moodle), virtual delivery tools, and Power BI (or equivalent) for insights‑driven decisions.
• Excellent written and verbal communication; proactive, organised, detail‑ and quality‑oriented, able to manage multiple priorities at one time.
• International mindset with cultural awareness; comfortable working across time zones in a hybrid environment (flexibility is required for early/late calls across time zones and occasional international travel.)

NOTE: This role requires flexibility to work outside standard hours due to the global nature of the position. Minimum of three days a week in the office, and two days working from home.

What we offer you

At Arup, we care about each member’s success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact [Recruiter NAME Email] to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/

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