Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

Dedicated to sustainable development, Arup is a collective of advisors and experts working across 34 countries with over 19,000 employees. Headquartered in London, providing design engineering, architecture, planning, and advisory services across every aspect of the built environment. Founded to be both humane and excellent, we collaborate with our clients and partners using imagination, technology, and rigour to shape a better world.

The Opportunity

The Finance Systems Transformation Programme is a major change initiative that supports Arup’s Global Finance Vision. The programme will transform our future finance capabilities by enabling significant operational change through the worldwide implementation of Oracle Fusion ERP and EPM across Arup.

Delivering a modern cloud-based finance foundation will allow data and processes to be unified to enhance decision-making, increase efficiency and improve user experience, strengthening our organisation for the future.

The Programme will be delivered by a dedicated, collaborative, cross-functional and multi-location team working closely with our Finance team, our wider business and the implementation partner to ensure a successful outcome.

The PMO Support Analyst will provide project management office (PMO) support across the Finance Systems Transformation programme, ensuring effective governance, accurate reporting, and consistent application of programme standards. The role supports the Programme Directors, Project Managers, and Functional Leads by maintaining delivery controls, schedules, and artefacts that enable informed decision making. This is a fixed term contract forecasted to end in June 2028.

The successful candidate will be highly organised, detail-oriented, and comfortable operating in a fast-paced transformation environment with multiple stakeholders and dependencies.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas.

You will have the opportunity to do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Role Overview

Programme Governance & Controls:

• Support the maintenance of PMO governance frameworks, standards, and reporting cadence across the Finance Systems Transformation programme.
• Track and maintain programme level and workstream level RAID logs, ensuring actions are progressed and escalations are visible.
• Assist in the management of programme change control, including logging, impact assessment coordination, and approval tracking.

Planning & Reporting Support:

• Maintain programme and workstream delivery plans, schedules, and milestone trackers in line with agreed planning standards.
• Produce regular programme and workstream status reports, dashboards, and summaries for programme and wider business governance forums
• Support consolidation of updates from Project Managers into a coherent programme level view.

Financial & Resource Tracking:

• Support tracking of programme budgets, forecasts, and actuals in line with PMO processes.
• Assist with tracking resource demand, onboarding status, and utilisation across the programme.
• Maintain key PMO registers and logs related to finances, resourcing, and vendor engagement.

Stakeholder & Forum Support:

• Provide PMO support for programme forums, including preparation of agendas, packs, actions, and minutes.
• Ensure timely distribution of materials and follow up of actions from programme and workstream meetings.
• Act as a point of contact for PMO related queries from programme participants.

Quality, Assurance & Documentation:

• Ensure programme artefacts are stored, versioned, and managed in accordance with programme standards.
• Support quality assurance activities by checking completeness and consistency of project documents and reports.
• Assist with preparation for internal and external assurance or audit activities.

Tooling & Continuous Improvement:

• Support the use and configuration of PMO tools (e.g. planning, RAID, reporting templates).
• Identify opportunities to improve PMO processes, reporting quality, and efficiency across the programme. level and workstream level RAID logs, ensuring actions are progressed and escalations are visible. level view. up of actions from programme and workstream meetings. related queries from programme participants.

Is this role right for you?

• Experience in a PMO Support, PMO Analyst, or Project Support role within large transformation or IT programmes.
• Strong understanding of project and programme governance, reporting, and control processes.
• Experience maintaining plans, RAID logs, status reports, and programme documentation.
• Strong organisational skills with a high level of attention to detail.
• Ability to work effectively with multiple stakeholders across business and delivery teams.
• Experience supporting ERP or finance system transformation programmes.
• Familiarity with Oracle Fusion ERP programmes or similar largescale implementations.
• Comfortable working with project planning and reporting tools (e.g. MS Project, Monday.com, Excel, PowerPoint).
• Proactive, reliable, and able to manage competing priorities in a deadline driven environment.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact nick.newell@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/

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