Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

The Executive Assistant will directly support two Executive Board members (one full time and the other when they are in London) and support the Board Secretary in the running of Executive Board meetings.

While providing EA support to Executive Board members, the role holder will provide daily administrative and personal support, managing complex diaries, preparation for meetings, and ensuring the seamless functioning of executive and non-executive leadership. They may provide cover for other EA’s and support other senior team members as needed and will need to be present in the London office at least 3-4 days a week.

In supporting the effective running of the Executive Board, the role holder will support Board pack production and circulation and follow up of actions - proactively engaging with a wide range of internal and external partners to progress issues, some of which will be sensitive.

This role demands a high level of discretion, organisational skills, and attention to detail. It requires a flexible, dynamic approach; comfortable identifying and progressing tasks and issues without significant guidance or direction and a collaborative style to pick up tasks for colleagues during peak times or absence and working together as a team on leadership events across the business.

The Opportunity

• Diary Management, correspondence, record keeping, expense management, event management and document preparation.
• Managing the drafting of board papers and reporting and regular submissions required on behalf of Executive Board members.
• Support the Board Secretary in the preparation of Executive Board papers, including tracking and follow up of actions arising.
• Collaborate with colleagues, demonstrating a high degree of flexibility to ensure that the Executive are always supported to deliver their roles.
• Governance: Observe compliance with internal policies and external regulations.
• Research: Undertake research into key topics, assembling key information as required.
  

Is this role right for you?

• Experience of providing EA support to main board members or executives, to a high standard.
• Strong collaboration and support experience.
• Appreciation and sensitivity to the cultural diversity of the global firm.
• Experience of minute taking and providing secretariat support an advantage.
  

WHAT WE OFFER YOU

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

DIFFERENT PEOPLE, SHARED VALUES

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact nick.newell@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/

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