Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

We are seeking a capable and proactive Business Administrator to provide high‑quality administrative and business support to Groups and Teams, working closely with Senior Business Administrators and business leaders.

This role suits someone who enjoys working in a fast‑paced professional environment, takes pride in accuracy and process, and is motivated to continuously improve the way administrative services are delivered.

You will work with a level of autonomy within your scope, with guidance and direction where required, contributing to the effective operation of the business.

The Opportunity

As a Business Administrator, you will support teams across a broad range of administrative, commercial, and coordination activities, including:

Group and team support

• Coordinate travel arrangements (where approved as a Travel Booker)
• Support team events, meetings and workshops, including logistics and documentation
• Support timesheets, P&C requests, training approvals and appraisals via Moodle
• Assist with long‑term and short‑term assignments
• Support senior colleagues in implementing business initiatives

Project and commercial support

• Maintain CRM records, including job set‑ups, updates and close‑outs
• Support confirmed job number applications and project administration
• Generate client invoices and assist with debt collection and credit control

Document production

• Format and compile group, project and client documents in line with Arup templates and style guidelines
• Prepare PDFs of small, medium and large deliverables
• Proofread and improve document quality, consistency and presentation

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

• Experience in administrative roles, ideally within a consulting, engineering, or built environment business.
• Strong understanding of organizational processes, guidelines, best practices, and foundational awareness of health and safety best practice.
• Ability to use Arup systems and a willingness to train others in them.
• A detail-oriented and methodical approach with a focus on accuracy.
• High accuracy in data entry, research and reporting
• Excellent communication skills with a customer and solution-focused mindset.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Psalm Manuel at psalm.manuel@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Personal data collected will be used for recruitment purposes only. Applicants not contacted within 8 weeks may consider their applications unsuccessful.
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