Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

As a Business Administrator, you will provide high quality administrative support across teams, projects and business functions, working under guidance. You will play a key role in keeping day to day operations running smoothly by coordinating logistics, maintaining accurate records and supporting business development and financial processes. This includes forecasting for smaller projects, along with managing forecasts, collections and receivables.

You are resilient and bring experience from a construction or similar environment, with an understanding of how consultancy businesses operate. We are looking for someone with local experience who is keen to learn, build capability and grow within a structured and supportive environment.

The Opportunity

• Provide comprehensive administrative support, including travel coordination, meeting logistics, calendar management, and event organisation.
• Support business development activities by assisting with proposals, bid submissions, CRM updates, and opportunity tracking.
• Assist with financial and commercial processes such as invoicing, budget tracking, reporting, and timesheet coordination.
• Maintain accurate documentation, including formatting reports and compiling project materials in line with company standards.

• Support team operations including onboarding/offboarding, training coordination, and responding to internal system/process enquiries.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

• Previous administrative experience with the ability to follow processes, procedures, and guidelines accurately.
• Strong attention to detail with excellent organisational and time management skills.
• Proficiency in Microsoft Office tools (Outlook, Word, Excel, Teams) and ability to learn new systems quickly.
• Effective communication skills with a professional, customer-focused, and solution-oriented approach.
• A proactive mindset with a willingness to learn, adapt, and contribute positively in a fast-paced team environment.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Please see a list of Arup’s Indonesia benefits below:

• Hybrid working policy and flexible working hours
• Paid maternity leave for 3 months
• Paid paternity leave for 2 days
• Birthday leave
• Phone allowance
• Transport allowance
• Religious holiday allowance (THR)
• Purchase additional leave of up to 10 days (permanent employees)
• Marriage leave (3 days)
• Term life insurance
• Critical illness insurance
• Arup will cover compulsory contributions towards BPJS Healthcare
• Work related travel insurance
• Free & confidential 24-hour counselling service

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Arup provide an environment where you will make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies.

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