Shape a future with purpose at Arup in Copenhagen.

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

At Arup, we take pride in shaping iconic projects that combine innovation, sustainability and functionality. Our work in Denmark includes groundbreaking projects like the Cityringen Metro, BLOX and the Camp Adventure Observation tower. We are growing our dynamic office of 90+ staff with a mix of Danish and internationial talents. Our office is in a prime location at the heart of Copenhagen centre.

The Opportunity

We are looking for a proactive and responsible Office Assistant with previous work experience who has handled practical and administrative responsibilities before.

The ideal candidate has an international mindset, enjoys supporting a diverse workplace, and takes initiative in daily operations.

As an Office Assistant at Arup, you will:

Support the day to day running of the office, helping with facilities, administrative tasks and general operations to keep everythign running smoothly and to help create a positive environment for everyone.
Office Maintenance & Daily Operations

• Ensure desks are tidy and free of personal items aligning with our clean desk policy

• Kitchen setup and maintenance (including coffee machines)

• Breakfast and lunch setup for meetings

• Manage dishwashers

• Daily mail pickup

• Running errands

Facilities & IT Support

• IT checks (printers, desks, meeting rooms)

• Contact vendors to log problems or complaints (not responsible for vendor relationships)

• PPE management

• Stationery management

• Workstation Assessor

Administrative & Digital Support

• Folder cleanup and digital organization

• Edit SharePoint

• Create online surveys, Digitalize documents, as required

• Moodle administration (create online classes at request)

• Organize Staff photos

• Support for the Copenhagen mailbox

Meetings & Event Support

• Set up monthly Breakfast

• Support large meetings

Marketing

• Organize photos for staff

• Order marketing material.

Does this role inspire you?

We're looking for someone who is passionate. We also value:

• Fluent in Danish (ability to translate documents when needed)
• Excellent English

• Experience working with Microsoft Office

• Digitally confident and interested in improving processes

• Structured, service-minded, and detail-oriented

• Comfortable handling both practical and administrative tasks

Why Arup?

At Arup, we believe in rewarding our members for their contributions to our shared success. As a trust-owned company, we have the freedom to pursue meaningful work that aligns with our purpose and values. We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.

Benefits that work for you:

• Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.
• Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.

• Financial Well-being & Ownership: Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.

At Arup, you belong to an extraordinary collective where individuality is encouraged. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas. You'll have the opportunity to do socially useful work that has meaning – to Arup, to your career, and to the clients and communities we serve.

We are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us. We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.

We welcome applications from talented individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, disability, ethnicity, religion, sexual orientation, or any other protected characteristic. We are committed to making our recruitment process and workplaces accessible. If you need any assistance or adjustments, please visit our Candidate Support page for contact information and assistance. We're happy to help.

Do you want to join us in shaping a better world?

Apply using the "Apply for Job" button above