Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 80 years, guiding how we shape a better world.

The Finance Business Services PMO supports a global change programme across Finance Business Services, contributing to the wider Global Finance strategy.

Working with the Group Head of Finance Programmes, you will support Finance Business Services owners to deliver strategic change initiatives impacting finance systems, processes and ways of working across Finance Business Services and the wider business.

You will work closely with Project Managers and transformation specialists to deliver activities that support successful execution of the finance change programme, including process mapping, data analysis and reporting; drafting materials for project boards; supporting training and communications; documenting processes; and facilitating project workshops.

The Opportunity

The Payroll Business Analyst supports payroll-related change initiatives by capturing, documenting and validating payroll processes and requirements. The role provides hands-on analysis across payroll operations, systems and data, working with Payroll subject matter experts (SMEs), Project Managers and delivery partners to ensure requirements are clear, testable and delivered in line with agreed scope and governance.
The role is delivery-focused and operates within established Finance PMO frameworks, under the direction of a Project Manager and transformation leads. You will support Finance Business Services in the delivery of global finance systems and process-related projects, including:

• Capture and document payroll processes, covering current-state and agreed future-state scenarios.
  Elicit and document payroll requirements using agreed standards (e.g., process maps, functional requirements, user stories and acceptance criteria).
• Identify process gaps, risks and dependencies, escalating where clarification or decisions are required.
• Document payroll system and integration requirements, including interfaces with HR and Finance systems (e.g., General Ledger, Treasury, and banking files).
• Support data-related activities such as analysis, migration preparation, reconciliation and validation.
• Prepare test scenarios, test data and expected results aligned to payroll calculations and statutory requirements.
• Support business-led testing, including UAT coordination, defect logging, and tracking to resolution.
• Maintain requirements traceability to support solution design, testing and assurance.
• Support and facilitate payroll workshops and working sessions, capturing outputs, decisions and actions.
• Work collaboratively with Project Managers, Payroll SMEs and delivery teams, following agreed governance and delivery processes.
• Support prioritisation by ensuring clarity on functional and non-functional requirements, and by working with the project team to plan and sequence analysis activities.
• Contribute practical suggestions to support improvements in payroll process or system design.
• Support change initiatives such as process re-engineering for system configurations and software upgrades.
• Work with business owners to identify and correct poorly structured or inaccurate data flows and related processes.
• Undertake any other payroll related activities that support the global payroll transformation.

Is this role right for you?

• Experience working as a Business Analyst on payroll-related initiatives (e.g., operational payroll, system implementation or process improvement).
• Practical understanding of end-to-end payroll processes and relevant statutory requirements.
• Ability to produce clear analysis artefacts, including process maps, requirements documentation and test materials.
• Experience working in project delivery environments, taking direction from a Project Manager and/or transformation lead.
• Experience supporting workshops and working sessions with Payroll SMEs and stakeholders.
• Strong written and verbal communication skills, with the ability to work collaboratively within multi-disciplinary teams.
• Working knowledge of how payroll integrates with wider finance processes and systems (e.g., journal posting, funding and banking files), with the ability to identify risks and dependencies.
• Experience with workflow analysis and process modelling techniques.
• Experience interpreting payroll and finance transactional data to support analysis activities such as reconciliations, data mapping and validation in complex systems environments.
• Awareness of change management considerations, including supporting training materials and communications where required.
• Able to work collaboratively across multiple payroll teams globally and manage competing priorities in a delivery-focused environment.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact us to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/

Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

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