Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

Arup is the creative force at the heart of many of the world’s most prominent projects in the built and natural environment. Working in more than 140 countries, the firm’s designers, engineers, architects, planners, consultants, and technical specialists work with our clients on innovative projects of the highest quality and impact. As a wholly independent organisation, we are owned in trust for the benefit of our employees and their dependants: with no shareholders or external investors we determine our own business priorities and direction.

The Opportunity

The Billing Assistant Manager is responsible for supervising a billing team to engage with the groups and project teams for achievement of the invoicing targets aligned with the APAC region’s objectives.

Key responsibilities:

• Review terms and conditions in the contracts of all new projects for job number creation in Progression and JDE.
• Maintain accurate records of all project contracts including bid review, variation order, payment schedules, and client’s correspondence.
• Prepare the monthly forecast invoicing of active projects for review with the project teams.
• Join the monthly meeting with Group Leader/ Business Leaders to discuss the forecast submitted and the potential problems highlighted by the project teams.
• Follow up with the project teams on invoicing shortfall to ensure the invoices issued are in line with the monthly targets.
• Regular review of aged WIP with the project teams/Group Leaders to remark recovery plan and follow-up actions.
• Review the application of credit notes/fee write-down and supporting documents before processing for approval.
• Collaborate with various teams including the People and Payroll teams in preparation of monthly invoices for government’s site projects including the calculation of salary, allowance and gratuity for site staff and prepare required supporting documents as agreed with the government officials.
• Respond to client inquiries related to invoicing in a professional and timely manner.
• Continuously evaluate and improve the invoicing process, identifying opportunities for automation and process improvement.
• Provide monthly/weekly reporting as required for Group Leaders and EA Commercial Executive, on the status invoicing and accounts receivable.

Is this role right for you?

• Bachelor’s degree in accounting, finance or a related field with recognized professional qualifications.
• At least 6 - 8 years of relevant experience with at least 2 years in a supervisory role.
• Strong leadership and people management skills, with the ability to motivate and develop a high-performing team.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving skills, with the ability to identify and resolve issues in a timely and effective manner.
• Strong attention to detail and accuracy, with the ability to work effectively under pressure and meet tight deadlines.
• Excellent time management and organizational skills, with the ability to prioritize tasks effectively.
• Able to work using own initiative.
• Experience working in a shared service center environment is preferred.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact lia.wiltsher@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/

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Recruitment Agencies - We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.