Joining Arup

Arup’s purpose, shared values and collaborative approach have set us apart for 80 years, guiding how we shape a better world.

Do you want to be involved from inception in winning projects that will be iconic for Arup? Are you keen to make an impact by developing bids and pitches in partnership with supportive experts in the field of winning work? If yes, read on.

This Bid Administrator role is ideal for someone who enjoys coordinating multiple priorities, working to deadlines and supporting teams to deliver high-quality outcomes. You will work closely with Bid Managers, Bid Directors and our Pursuits & Bidding team to support work-winning activities across Queensland and beyond.

You will play a key role in coordinating bid administration activities, managing tender documentation, supporting governance processes and helping teams deliver compliant, compelling submissions. Alongside this, you will support proposal production activities including sourcing CVs and project information, coordinating reviews, undertaking compliance checks and assisting with the preparation and submission of tender responses.

This is a hands-on, fast-paced role requiring strong organisation, attention to detail and the ability to manage competing priorities across multiple pursuits.

The Opportunity

• Bid inbox management including downloading tender documentation and updating the Bid Tracker.
• Setting up tender folders and coordinating bid administration requirements.
• Scheduling and coordinating:
  • Bid Go / No Go meetings
  • Contract reviews
  • Bid reviews
• Supporting bid preparation activities including:
  • Standard inputs and tender forms
  • Sourcing background information
  • Sourcing CVs and project experience
  • Formatting, compiling and finalising response documents
  • Compliance and quality checks
  • Supporting post-bid activities including filing, PJN closeout and feedback uploads.
  • CRM data entry and maintenance under the direction of the LBL / GTM Geography Lead.
  • Assisting Bid Managers and Bid Directors to coordinate bid activities and achieve submission deadlines.

At Arup, you belong to an extraordinary collective in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity to do socially useful work that has meaning, to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

• Ability to coordinate bid activities and progress submissions to deliver high-quality outcomes within agreed deadlines.
• Seen by others as approachable, responsive and willing to support colleagues with information and assistance.
• Understands team requirements and proactively anticipates needs to support successful bid delivery.
• Positive, enthusiastic and motivated, with a genuine interest in developing a career in bidding and work winning.
• Able to remain organised and effective during busy periods, recognising when support is required and seeking assistance appropriately.
• Strong attention to detail with a thorough and methodical approach to work.
• Previous experience in administration, coordination or support roles within a professional services, consulting, engineering, construction or similar environment would be advantageous.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all our members can belong, grow and thrive through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives and ideas. This drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture, from race, ethnicity and cross-cultural working to gender equity, LGBTQ+ and disability inclusion. We aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online. Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies.

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