Job Purpose:

Intern, HR is responsible for the overall HR program support, from onboarding/departure process coordination, HR/Training program support, to managing HR data and providing related reports (HR system, vacation, payroll etc.).

Key Responsibilities:

Care for new hires/departure

• Coordinate the start-up process by preparing new hire information packages, ensuring completion of forms and assisting with the filing/tracking of new employee information
• Arrange orientation programs in coordination with the designated program manager to ensure smooth onboarding of new administrative staff hires
• Provide coordination and administrative support for new hire orientation programs and liaise with relevant departments as needed
• Manage the check-out process for exit employees acting as a liaison to other departments

HR data Administrator (Vacation, HR system etc.)

• Help maintain vacation system, monitor vacation usage and balance, and make sure people to take enough vacation days
• Help maintain HR system as well as department filing
• Maintain issuing ‘certificate of employment’ and other HR-related documentation

Training Administrator

• Provide coordination and operational support for global and local training programs, including participant communication, program logistics, and related administrative arrangements as needed.

Other services provider

• Provide administrative and logistical support for various internal meetings and HR-related events, including scheduling, coordination, and other meeting arrangements
• Perform ad-hoc analysis aimed at identifying BDPs, trends and areas for improvement
• Provide general administrative and operational support to the HR team across various initiatives and ad-hoc needs as required.

Qualifications:

• BA/BS degree
• Strong interpersonal, communication, project management skills; ability to juggle multiple priorities and meet deadlines
• Accuracy and strong analytical skills required
• Strong customer service mindset
• Ability to work with various different levels of individuals/communicate effectively with all levels of organization
• Team player
• Attention to detail
• Sound sense of judgment
• Proactive and motivated
• Proficiency in Word, Excel and PowerPoint