Objectives of the Position

• Provides procurement transaction processing support to deliver procurement services identified within the Procurement Services to BASF group companies in accordance with established policies, guidelines, processes and work procedures, which in compliance with BASF procurement policies and local company legal and statutory requirements.
• Work closely with other service delivery streams to ensure smooth purchase-to-pay integration

Main Tasks

Purchase Order (PO) Management

• Assign source of supply for the Purchase Requisitions which can be called-off by OA.
• Assist buyers in creation of the purchase orders as per the agreed terms and conditions
• Generate open PR report on daily basis and communicate with buyers to obtain information to enable PO issuance.
• Perform PO monitoring including order confirmation from suppliers and maintain AB key in PO
• Manage order changes, track and trace the PO and communicate with vendor for order confirmation
• Coordinate with the buyers and planners to ensure that all the automated POs are sent to the vendors without any delay.

Contract Management

• Create and maintain outline agreements in SAP based on agreed terms and conditions such as price, header validity and target quantity.
• Assist buyers to create and maintain outline agreements, E-Catalogs in SAP as per the agreed terms and conditions

Workcycle

• Support Accounts Payable via workcycle for invoice discrepancies, if required
• Support payment enquiry request by liaising with Finance team
• Assist issue and error handling of Goods Receipt to support iBP, if required

Admin Support

• Create and maintenance of vendor master data in SAP & support Vendor Master Data Team
• Support supplier onboarding process

Others

• Ensure usage and support implementation of globally defined processes to drive operational excellence (e.g. Procurement Guidelines, Work Instructions etc.)
• Perform any other duties or tasks as assigned by Manager or Team Specialist

Requirements

Education:

• Tertiary education preferably in Business Administration / Supply Chain Management / Logistics / Procurement

Working Experience

• 1-2 years of related working experience
• Work experience in Shared Service Centre in Procurement area is preferred

Technical Knowledge & Others

• Functional knowledge and skills in using Microsoft applications, i.e. Words, Excel, PowerPoint
• SAP skills will be of an added advantage
• Good analytical, organizational, communication and interpersonal skills
• Fluent in spoken and written English
• Knowledge of any other Asian language will be an added advantage
• Proactive and able to work under pressure and independently. Must have high sense of responsibility and commitment