Objectives of the Position

• To ensure accurate and timely monitoring, verification, and documentation of third-party inbound shipments, maintaining compliance with internal processes and external regulations.
• To ensure accurate and timely monitoring, verification, and documentation of third-party inbound shipments, maintaining compliance with internal processes and external regulations.

Main Areas of Responsibilities and Key Activities

Shipment Monitoring & Scheduling

• Follow up with third-party suppliers for shipment schedules after PO release.
• Update shipment details in GIMA and ensure visibility for stakeholders.
• Coordinate with buyers and forwarders for E/F incoterm shipments.

Documentation Verification

• Collect and verify shipping documents (Invoice, Packing List, BL, COA, COO) from suppliers.
• Upload verified documents to SharePoint and ensure correct version control.
• Escalate discrepancies in shipping documents to P2P_PS or suppliers for resolution.

Compliance & Escalation

• Ensure adherence to internal SOP timelines for document retrieval and upload.
• Manage exceptions and escalate unresolved issues to relevant teams promptly.
• Maintain audit-ready records in line with retention policies.

Stakeholder Communication

• Act as the primary contact for LLP, LSP+, and customs brokers regarding document availability.
• Notify stakeholders of revised documents and maintain clear communication channels.
• Support cross-functional alignment on shipment timelines and issue resolution.

Requirements

Education

• Degree / Diploma (with relevant work experience) in Logistics/Supply Chain/Business Management or related field

Working Experience

• 1-3 years in handling Import/Export logistics / order management & documentation, liaison with logistics service providers.
• Experience in SAP and chemical industry preferred

Technical & Professional Knowledge

• Efficient in MS Office applications such as Excel, PowerPoint and Word
• Familiarity with SAP S4, GIMA, SharePoint, and document management systems.
• Knowledge in SAP system (Transport Management & Material Management Module) preferred.
• Ability to identify discrepancies in shipping documents and resolve issues efficiently.
• Strong written and verbal communication for coordination across regions.
• High accuracy in document verification and data entry.
• Proactive team member who takes ownership and shows persistence to achieve results and exceed expectations.
• Ability to work independently on problem solving and identifying solutions.
• Good interpersonal skills and a team player
• Good command of written and spoken English is necessity.

BASF has been present in Malaysia since 1989, and operates a manufacturing plant in Pasir Gudang, Johor. BASF’s Regional Service Hub in Kuala Lumpur provides functional support services to BASF companies in 20 markets across Asia Pacific. BASF also provides infrastructure and utilities support services to its joint ventures BASF PETRONAS Chemicals and Toray BASF Resins at an integrated Verbund site situated in the Gebeng Industrial Zone, Pahang. BASF posted sales to customers in Malaysia of approximately €340 million in 2024 and had 2,579 employees as of the end of the year. Further information is available on www.basf.com/my