WHAT YOU'LL DO

The Procurement Senior Analyst, Buy Desk will primarily support the Global Procurement organization by guiding business users through the buying process, from initiating Purchase Requisition to creating, modifying, and maintaining Purchase Order ensuring adherence to procurement policies and procedures. The ideal candidate will possess excellent communication skills, a strong understanding of procurement operations, and the ability to collaborate with various stakeholders to facilitate seamless purchasing activities.

Guidance and Support:

• Assist and guide business users in the on correct buying channels, creation and submission of purchase requisitions and purchase orders.

• Provide expert advice on procurement processes and policies to ensure compliance.

• Provide end user trainings on the process and support in closing any gaps in technical and process understanding.

Purchase Requisition Validation:

• Review and validate purchase requisitions for accuracy, completeness, and compliance with procurement guidelines.

• Collaborate with business users to address any discrepancies or missing information.

Purchase Order Generation and Modification:

• Facilitate the creation and modification of purchase orders based on approved requisitions.

• Coordinate with suppliers and internal stakeholders to ensure timely and accurate order placement.

Approval Process:

• Manage the approval workflow for purchase requisitions, ensuring that all necessary approvals are obtained.

• Collaborate with relevant teams to expedite approval processes when required.

Procurement System Management:

• Utilize and navigate Coupa system effectively to streamline processes and maintain accurate records.

• Troubleshoot issues related to procurement systems.

Compliance and Risk Mitigation:

• Ensure procurement activities comply with organizational policies, industry regulations, and ethical standards.

• Identify and mitigate potential risks associated with procurement processes.

Reporting and Analysis:

• Generate and analyze reports related to purchasing activities, providing insights to improve efficiency and compliance.

• Contribute to the development of key performance indicators (KPIs) for procurement operations.

YOU'RE GOOD AT

• A proactive and positive customer service mindset to ensure that business users receive a great buying experience

• Strong initiative and willingness to take on projects in a proactive manner

• Relationship building and collaborative skills

• Attention to detail

• Excellent analytical and critical thinking to identify the root cause and implement remedial action

• Effective communication and interpersonal skills

• Time management and organizational skills

• Comfort with ambiguity and iterative process

• Highly self-motivated with the ability to drive change in a global organization with minimum supervision

• Demonstrates accountability and ownership

YOU BRING (EXPERIENCE & QUALIFICATIONS)

• University degree or equivalent

• 4+ years of experience preferably in a service center, running procurement operations with a focus on purchase requisitions and purchase orders.

• Good understanding of the end-to-end procurement processes (PR, PO, Invoice, Payment)

• Understanding of Purchase-to-pay tools (e.g., Coupa, Ariba, Oracle, etc.)

• Experience of managing multi geographies across time-zones

• Proficiency in Microsoft suite (Word, Excel, and PowerPoint)

• Global Experience within the professional services industry in procurement or related function

• Experience of managing SLA and performance for support

• Strong understanding of procurement policies, compliance, and risk management

YOU'LL WORK WITH

BCG spends $1.3Bn on goods and services across the firm globally. Global Procurement is BCG's in-house central procurement function, which supports the organization and our offices with operational and strategic procurement. Global Procurement has generated material value from our suppliers, reduced risk and delivered cost savings to BCG over the past 5 years. We continue our transformation to define and implement strategies, organization, systems and policies to create a sustainable operating model. BCG is a highly matrixed firm where purchasing decisions are often taken at the local level, therefore this transformation will be carried out with high levels of stakeholder engagement, alignment and collaboration. Our team is located in various regions (London, Boston, New Delhi and Munich) and we work very closely with each other. We learn from, and challenge each other daily.