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Billing Manager



Posted on Tuesday, June 11, 2024

Brainlabs is a digital media agency – we’re passionate about using data and tech to craft marketing strategies that drive real business results for clients. Our 1000+ Brainlabbers partner with some of the world’s largest advertisers to do just that.

Our mission is simple, we want to become the world’s largest independent media agency, famous for delivering high performance and accelerating the careers of Brainlabbers whilst we’re at it.

Brainlabs has always been a culture-first company. In fact, from the very beginnings of the agency a set of shared principles, philosophies and values was documented in The Brainlabs Handbook, helping us create our unique culture.

As with everything here we always seek to adapt and improve so The Brainlabs Handbook has been fine-tuned to become The Brainlabs Culture Code.

This Culture Code consists of 12 codes that talk to what it means to be a Brainlabber. It’s a joint commitment to continuous development and creating a company that we can all be proud of, where Brainlabbers can turn up to do great work, make great friends and win together.

You can read The Brainlabs Culture Code in full here.

Classification: Full-time

Team: Global line report, APAC/ EMEA Region

Reporting to: Revenue and Media Manager - Global Markets

Estimated Start: February 2024

Location: India

What’s the role?

We’re looking for a Billing Manager to join our APAC/ EMEA Finance team. You will have various accounting responsibilities with a primary function of month end revenue recognition, reconciling managed media,and receivables on a number of the business largest clients.

Our Billing Manager will have great organizational skills and attention to detail, will have a willingness to jump in and help out across all finance functions and have the capability to prioritize in a fast paced environment. This role will also be cross-trained and serve as a backup for other roles within the department.

So, tell me about the company

Brainlabs is an experimentation-led agency famed for its world-class company culture. We seek to create an environment where everyone is excited to come to work and contribute to our two-fold mission:

  • to change the future of digital advertising
  • to build the best company to work for

For more info why not take a look at our company handbook and our employer pledge which sets out our aim to be remarkable in diversity and inclusion, team spirit, client work, career progression, and fun.

What this job is:

  • A key part in supporting our efforts to build a fast-paced, dynamic finance team at Brainlabs
  • A chance to wow our clients by using strong organizational skills and maintaining accurate financial records on their behalf
  • An opportunity to be a part of growing company that values culture and diversity

What this job isn’t:

  • Solitary - You will work as an integral part of the Global Finance Capability (GFC) Center and support APAC and EMEA regions as well as the group finance function across the globe.
  • Boring! - This is a fast-paced industry. We have a high volume of New Business deals in our pipeline and this job will play an important role when those deals are won.
  • Micro-managed - Upon training, you will be trusted to fulfill your roles and responsibilities and to give 110% into helping the future growth of Brainlabs.

Give me a breakdown of what a Billing Manager at Brainlabs does:

Client invoicing and revenue recognition: (50%)

  • Build relationships with client teams
  • Review and approve invoicing with client partners
  • Process client invoices on Xero
  • Accrued and deferred income
  • Month end revenue reporting
  • Finance controls and compliance
  • Managed Media Reconciliation
    • Maintaining media customer relationships and receivables
    • Performing on-going reconciliations and cash-flow analysis for managed media related items
    • Providing accurate, detailed and timely balance reconciliations for month-end reporting as well as audit queries (as requested)
  • Finance controls and compliance

Accounts receivable and cashflow (40%)

  • Build relationships with client accounts payable teams
  • Manage client payments, debt collection queries and cashflow
  • Manage accounts email inbox

Ad-hoc Reporting and process improvement(10%):

  • Audit support
  • Ad-hoc reporting as requested
  • Process improvement of client invoicing

What we really want:

  • Self-starter motivated to meet reporting deadlines
  • Enthusiastic, positive attitude
  • Willingness to jump in and help not only the EMEA finance team, but the global Finance group as a whole

What particular set of skills would suit this role?

  • Strong organizational skills
  • High attention to detail
  • Excel/Google Sheets skills with a willingness to learn new technology platforms
  • Accounting, Finance or Business experience a plus
  • Demonstrated alignment to our company values

How will I know I am doing it right

Your primary metric to success is the ability to produce accurate reconciliations within the month-end reporting timelines as well as by maintaining accurate cash-flow analysis throughout the month.

What happens next

We know searching for a job is tough and that you want to find the best career and employer for you. We also want to ensure that this position is the best fit for both you and us. Therefore, you will participate in a comprehensive interview process that includes skills interviews with our team. The goal of this process is to allow you to get to know us as we learn more about you.

Brainlabs actively seeks and encourages applications from candidates with diverse backgrounds and identities. More specifically, our equal opportunities and diversity monitoring data indicates that we under-represent BIPOC ethnic groups, so we actively encourage applications from BIPOC candidates.

Brainlabs is proud to be an equal opportunity workplace: we are committed to equal opportunity for all applicants and employees regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion, or belief, and marriage and civil partnerships. If you have a disability or special need that requires accommodation during the application process, please let us know!

Please note that we will never ask you to transfer cash or make any other payment to us in order to apply for a role or to work for Brainlabs. Any such asks are fraudulent and should be reported to the appropriate authorities in your area.