Job Description

THE AGENCY

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organisations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

OVERVIEW

We have an exciting opportunity for a highly organised and self-motivated project manager to join our award-winning London team to organise and manage the workflow through our growing Creative and Design teams and support across our portfolio of global sport & entertainment brands.

We are seeking a Creative Studio Manager to join our busy Creative and Design Department. The role will be responsible for supporting the busy Creative Lab (Insight-led Strategy, creative positioning and campaign creation team) and Design Studio (Full-service design team working across print, social and digital) teams with all inbound briefs, process development, studio workflow, scheduling of all projects, job trafficking and design administrative needs. In-depth knowledge and experience of design production is a must for this role.

THE ROLE

This is a key role in a growing Creative and Design department within CAA Brand Consulting, reporting into the Co-heads of creative you will be the key gatekeeper for all projects briefed into CAA Brand Consulting’s creative and design engine including all aspects of partnership marketing from Strategy and creative campaign development to the production of design assets across print, social, digital, experiential activations, photography and film production. As Project Coordinator you will be liaising with key account team stakeholders across the business, managing timings and expectations, prioritising workflow & allocating resource (both in-house and freelance) accordingly. We are looking for an experienced self-motivated team player with working knowledge of creative and design processes and production – you should be able to confidently brief production partners and have experience in photo/film shoot organisation and management. This is a great opportunity for someone who is currently a traffic manager, studio manager or project manager at a design or creative agency who wants to be part of a growing global function within a large business that sits at the cross-section of popular culture.

Key Responsibilities

• Serve as the main point of contact for the wider Brand Consulting business to engage with the Creative Labs and Design Studio teams
• Liaise with the Account Management team to plan and schedule resource for upcoming projects
• Review and assign incoming briefs based on skillset and business priorities
• Manage the creative briefing process for all Creative Labs and Design Studio requests – from initial brief to final delivery
• Maintain the project management tool (Asana) to ensure that current and incoming assignments are accurately recorded
• Effectively manage multiple projects through clear and concise communication
• Forecast resource capacity and anticipate need for freelance support in a timely manner

Essential Skills

• Demonstrated experience in a Project / Traffic / Studio Management position, preferably at a fast-paced advertising/creative agency
• Outstanding verbal and written communication skills with a flair for knowing when and how specific stakeholders need visibility on projects
• Provide comprehensive communications surrounding the progress of live projects
• Exceptional organisation skills with the ability to prioritise, pre-plan and manage project related risks and challenges
• Proactive problem-solving capabilities that can rise to the challenge of shifting business priorities
• Experience with developing and managing strong relationships
• Having the confidence to be flexible, diplomatic and firm to reach necessary results
• Interest in/experience with creating and/or simplifying business processes to improve efficiency
• The ability to gather, present and draw conclusions from resource scheduling data

Desirable Skills

• A passion for creative and design trends
• Experience with working on partnership marketing and/or sponsorship projects
• Demonstrates a high level of patience and professionalism, with the confidence to express informed opinions when appropriate
• Knowledge of creative and design workflows and job timings with an ability to estimate delivery times
• Responsible for maintaining best practices documentation while effectively managing pressures related to cost and availability
• Briefing calls with key stakeholders whilst leading teammates to promote self-organisation and proactive communication

Please ensure you provide complete and legible information in your application. An incomplete application may affect your consideration for employment.Creative Artists Agency (“CAA”) is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect. As part of our zero-tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, or any other legally recognised protected basis under UK law.Please inform CAA’s Recruitment Department if you need any assistance completing any forms or to otherwise participate in the application process.CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.