Fixed Term Associate - HR Coordinator (Records Data Management)
Capital One
To assist the Principal HR Specialist/Sr. Specialist in an assigned Human Resource sub-function such HR Records and Data Management.
General Responsibilities:
Provides functional support in the assigned sub-function, including but not limited to:
HR Records and Data Management:
- Manage 201/Employee Records
- Provide support to the Principal HR Specialist in performing records and data management initiatives for HR
- Special Projects: Provide logistics/administrative assistance in department or organization- wide programs/events
- People development: Discusses personal development plan with line manager and provides progress updates periodically for each performance review cycle.
- May be assigned / rotated across related sub-functions, including but not limited to sub-functions within HR
- Other job-related duties that may be assigned from time to time.
Basic Qualifications:
- Educational Background:
- HR Records Data Management: College graduate preferably in Psychology, Business Administration, or related course.
- Professional Experience:
- HR Records Data Management: Minimum 1 year work experience in respective discipline.
- Skills Required:
- Data Entry and processing - Accurately inputting, updating and maintaining information in both digital and physical records such as documents, spreadsheets and database systems
- Records organization - Creating and maintaining efficient filing systems to ensure information is consistently and easily retrievable. This includes sorting, categorizing and cataloging documents
- Data Quality Assurance - Reviewing data for deficiencies, errors or inconsistencies and performing regular audits and validation checks to ensure data integrity and accuracy
- Information Retrieval - Responding to requests for information by accessing relevant files and providing data to authorized personnel
- Records Retention and Disposal - Applying record-keeping and data privacy policies, including preparing files for transfer, archiving or destruction in compliance with company and government standards
- Confidentiality and security - Upholding strict data security and confidentiality protocols especially when handling sensitive personal or company information
- Reporting - Generating standard and special/adhoc reports and summaries based on data analysis to support management decision
- Across all roles: Good oral and written communication skills for business correspondences; Analytical skills; Customer focused, Attention to detail
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Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).