Role Overview

ClearView Healthcare Partners is seeking an Administrative Manager (AM) for our new Gurgaon, India office to ensure a comfortable and efficient working environment. This role includes vendor management, administrative support for various team members, meeting and event logistics accountability, leading office moves or expansions and supporting core internal functions. Our administrative team is critical to their local office and operates as a global team, embodying the company values and contributing to the office environment. In addition to core responsibilities, the AMs and AAs support internal functions such as Human Resources, IT, Talent Acquisition, and Marketing. Employees are encouraged to join internal initiatives to drive company culture, engage with colleagues, and gain new skills and experiences. This role will report directly to the Chief Operating Officer with dotted line reporting to the General Manager.

General office management responsibilities

• Support GM with general administrative tasks

• Lead, manage, and coach administrative assistant(s) once a team is established

• Communicate relevant office updates and changes to the broader organization

• Suggest office improvements for approval by leadership team (e.g. snack /beverage vendors, etc.)

• Ensure that all office and kitchen supplies are always stocked

• Run office programs (e.g. company-wide meetings, ergonomic supplies, etc.)

• Act as liaison to external vendors (e.g., building management/maintenance, office supplies, services, etc.)

• Responsible for creating a welcoming environment for all; includes setup of new hire desks, office access, etc.

• Maintain updated office seating chart.

• Coordinate meetings as needed – compile /distribute the agenda; take and distribute minutes; hold time on calendars / Reserve and set up space for catered events & order lunch or coordinate with food vendor.

Dedicated administrative support for aligned leadership and extended leadership team members

The AM will also have a specific set of aligned leadership and extended leadership team members that they will provide support to.

• Manage travel (includes aligned project team if managing client-based travel)

• Manage and submit expenses in a timely manner

• Support statement of work (SOW) tracking inclusive of ensuring full execution on behalf of our client

• Calendar and scheduling support (internal and external as needed)

• Printing & binding support

Internal Functional Alignment (20% - 30%) – responsibilities will vary based upon the team being supported

• Support data entry associated with new employees (HR alignment)

• Assist with project documentation or document tracking (Finance alignment)

• Track marketing conference outreach and downstream leads (Marketing alignment)

• Support event planning (Team Building alignment)

• Schedule interviews, book travel, submit candidate expenses for reimbursement (TA alignment)

• New hire training scheduling and coordination (Learning & Development alignment)

Qualifications

Required

• 5-7 years of experience in an office/administrative manager or equivalent role.

• 5-7 years of experience supporting leadership of an organization.

• Experience coaching and managing others.

• Strong written and oral communication skills

• Ability to adapt, multi-task, and prioritize effectively

• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint)

• Quick learner with new technology tools (e.g., SharePoint, SAP Concur, Salesforce)
• Attention to detail
• Ability to lift 50 pounds

Preferred

• Bachelor’s degree

• Willingness to take on various tasks

• Strong interpersonal skills and desire to build relationships