• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $75,000-$85,000

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week:
• Standard Work Schedule:
• Building:
• Salary Range: $75,000-$85,000

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Position Summary

Reporting to the Directors of Human Resources & Faculty Affairs, the incumbent will be responsible for coordinating the day-to-day human resources, academic/faculty affairs and payroll functions of the departments within the department. The generalist may be assigned to work on special projects.

The HR/FA Generalist will:

• Support HR/FA Shared Service Team
  • Provide back-up support as part of the HR/FA Core, to the other shared services generalists, managers and Assistant Directors.
  • Meet weekly with HR/FA Manager and/or Directors to provide updates on request status. May attend meetings with the HR/FA team and/or Department Administrator or his/her designee to review the status of HR/FA transactions.
  • Provide Vacation and time-off back-up coverage for departments (may provide short-term or extended coverage assignments)

Recruitment

• Assist with the recruitment of staff by posting positions using Columbia’s job site (Talentlink and ASR/Interfolio) in addition to posting in outside advertising sources.
• Assist with the recruitment of staff by posting positions on Columbia's job sites and appropriate advertising sources, scheduling in-person meetings, managing the I-9 process; completing pre-hire background checks, processing all new hires and any employment related changes.
• Coordinates recruitment and pre-boarding process for Officers of Administration, 1199/SSA, Temporary Staff, Casuals and Students, Student Officers, Officers of Research and Officers of Instruction
• Recruitment Proficiency Level: Demonstrates basic knowledge and ability, and can apply the competency in common situations with limited complexity.

Onboarding

• Responsible for onboarding staff, faculty and researchers and students. This includes scheduling welcome program, medical surveillance and UNI creation.
• Communication with new hires and departments to ensure smooth onboarding experience.
• Initiate and process template-based hires in Peoplesoft and/or nominations ensuring accurate collection and processing of the information collected in PAC.
• Process all short-term visitors and student utilizing JIRA.
• Preboarding and Onboarding Proficiency Level: Demonstrates basic knowledge and ability, and can apply the competency in common situations with limited complexity.

Payroll and PeopleSoft Process Management

• Oversee the department's preparation and processing of payroll and time off tracking sheets in TLAM.
• Manage the collections of all timesheets for hourly staff and process bi-weekly payroll; manage the collection and verification of time off trackers in TLAM for all Officers ensuring all submissions are up to date and approved by supervisors.
• Process any employment related changes in Talent Link, as well as PAF (i.e. updating position numbers, for promotions, or reclassifications; leaves of absences and terminations) for PeopleSoft updates.
• Liaise with internal and external constituents to resolve issues and to ensure time processing of new-hire/appointment, reappointment, termination and other related transactions.
• Payroll Proficiency Level: Demonstrates basic knowledge and ability, and can apply the competency in common situations with limited complexity.

Compliance and Immigration

• Responsible for immigration related needs of faculty and staff. Assisting with sponsorship for the F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members.
• Work closely with the other generalists and supervisors to process new visas and renewals utilizing Compass.
• Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, COVID-19 Safety & Monitoring program, HIPPA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.
• Visa and Immigration Proficiency: Demonstrates basic knowledge and ability, and can apply the competency in common situations with limited complexity

Systems and Project Work

• Use ServiceNow HR Ticketing System to effectively manage all requests and communicate with HR/FA team.
• Maintain and update employee records. Upload all employee forms and documents into Visual Vault.
• Manage special projects as designated by the Leadership team.
• Other duties as assigned or requested.
• IT Systems Proficiency: Demonstrates basic knowledge and ability, and can apply the competency in common situations with limited complexity.

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Minimum Qualifications

• • Bachelor's degree or equivalent required plus a minimum of 3 years of relevant experience required.
  • Must be resourceful, organized and detail and task oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner. Skilled at working under pressure and with minimal supervision and sound independent judgment required.
  • Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.
  • Strong analytical and tenacious problem-solving skills necessary
  • Excellent computer skills including thorough knowledge of Microsoft Office, including knowledge of databases and advanced spreadsheet skills required.
  • Must be able to quickly acquire knowledge of University policies, procedures, and systems

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Preferred Qualifications:

• Bachelor's degree in Human Resources or a related field

Other Requirements:

Competencies:

Expressing Individual Potential: Demonstrates introductory understanding and ability, and can apply the competency in simple situations related to areas of Adaptability and Applied Learning.

Emotional Intelligence: Demonstrates introductory understanding and ability, and can apply the competency in simple situations related to areas of Interpersonal Awareness, Positive Outlook and Self-Awareness.

Focusing on Results: Demonstrates introductory understanding and ability, and can apply the competency in simple situations.

Working with Others: Demonstrates introductory understanding and ability, and can apply the competency in simple situations related to Interacting Effectively.

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Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.