Project Planner I, Office Of Durham and Community Affairs

Job Title: Project Planner I (Proposed 2821, Job Level 70)

Occupational Summary:

The Project Planner I position within Duke Community Affairs - Operations, Research, and Advancement unit will apply project management knowledge, technical and interpersonal skills, and project management tools and techniques to meet the project requirements of medium to large projects that are the coordinated activities of more than one functional group in Communications, Meetings and Events, and Applied Research and Evaluation. This position regularly interacts across units within the Duke Office of Durham and Community Affairs (DCA), and the DCA senior team and engages with internal and external stakeholders.

Areas of Responsibility:

Implement standard project management processes, tools and methodology by: Contributing to the maintenance of standard processes, and standard project templates, tools and guidelines to support the application of the standard project management methodology. Consistently applying standard project management methodology, processes, and tools to projects manages.

Providing 'Just-In-Time' training to project teams on the use of basic and standard processes and tools.

Conducting project learning reviews and identifying and sharing best practice across the organization/department.

Project management and project team leadership: Draft project proposals, including pricing and schedules for medium to large projects.

Identify who should be a part of the project team and negotiate with managers for team member assignment, i.e. communications, team members, and community partners.

Plan, lead, and facilitate regular cross-functional project team meetings. Develop detailed task lists and work effort assessment and short and long-term resource allocation plans based on input from all key stakeholders and team members (writers, editors, graphics, and production) and document these details using tools such as work breakdown structures or outlines.

Develop detailed budgets and schedules based on task breakdown, materials and information and resource allocation plans.

Develop communication plans with the various project teams.

Proactively assess and analyze with the team, any risks and issues that may compromise project team performance and results and develop plans to remove or mitigate them. Maintain risk and issue logs. Monitor schedules, issue logs and risk management plans and provide warnings of serious deviations or variations that may compromise project results.

Proactively identify changes in work scope and ensure appropriate planning measures are taken with internal and external clients to reassess, renegotiate and amend scope of work responsibilities, proposals, contracts, and budgets.

Act as liaison between all parties concerned to address proposed modifications to project scope, schedule, or budget and influence to minimize changes. Work with functional managers to resolve schedule and resource conflicts. Escalate difficult project issues as appropriate. Arrange and maintain relevant outsourcing relationships, maintain records of expenses and track milestones and/or percent complete for contracted work, and inform accounting as these levels are attained so invoices can be sent to sponsors and payments to contractors can be approved in a timely manner.

Develop a deep knowledge of relationships, context, priorities, and possibilities for campus and community partnerships and resources.

Cultivate and nurture relationships with key campus partners, community partners, donors or funders, and other stakeholders.

Ensure required project data and information is regularly entered into the digital data tool, project workbook and the project management and knowledge management systems. Generate and issue regular internal and external project reports for medium to large projects managed.

Assist with the collection of clear, consistent, standard data for each project in the portfolio to support a regular portfolio report. Business development and stakeholder relationship management: Participate in meetings with potential and existing clients to discuss new business opportunities.

Initiate, establish, and maintain business relationships with all key stakeholders of the project whether internal or external to the organization.

Travel, as needed, to attend community-engaged meetings or provide oversight and assistance for off-site projects e.g. continuing education programs or expert meetings between community partners.

Other duties: Assist in writing and editing materials such as monographs, slides, newsletters, national reports, and project website content.

Perform any other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

JAQ info:

Application Documents:

• Thoughtful Cover Letter (required)
• Resume (required)
• Professional References (3) (required)

Minimum Qualifications:

Education

Bachelor's degree. Additional training in Project Management or related training is desired.

Experience

Two years of experience in project management, with increasing scope and independence or an equivalent combination of education and relevant experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.