Contracts Manager

OCCUPATIONAL SUMMARY

Facility Planning Design and Construction (FPDC) provides project design, management services and consultation for planning, siting, design and construction of new and renovated facilities for the University Medical Center and Duke University Health System. FPDC provides in-house interior design services, project management and operational readiness and transition services. FPDC manages approximately 250-300 unique Capital projects at a given time in all phases of planning, design, construction and closeout. Overall program value is $1-2B.

This position is responsible for organizing and managing all aspects of the department's acquisition program including, but not limited to, construction contracts, professional services agreements, change orders and providing expertise and oversight on contract administration.

WORK PERFORMED

• Manage solicitation, negotiation, award, preparation, and execution of construction contracts, change orders, professional services agreements, and amendments on a timely basis.
• Coordinate, manage, and lead contract planning and processing from inception to close-out and train staff on design and construction contract management and enforcement.
• Recommend and conduct contract cost audits or audits of required documentation in a recommended program of audits. Manage audits to closure and negotiate potential financial settlements with Contractors and vendors.
• Oversee contract administration and claims for the Department. Represent FPDC in dispute resolution at the lowest level practicable. Assist in litigation to settle disputes by assuring that pleadings are supported by all necessary information.
• Develop new contract terms and conditions to meet evolving needs of the organization, as NC statutory requirements may require or as the local or NC construction market may suggest. Negotiate special conditions needed by specific projects and contractors.
• Create and Update department contract templates.
• Assure compliance with and support for contracting program requirements, such as supplier diversity participation Corporate Risk insurance requirements, and other flow-down provisions such as for projects funded by Federal or State contracts or grants.
• Define and track contract metrics for use in contract negotiations.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

DEPARTMENT PREFERENCES

Education/Training

Work requires communications, analytical and organizational skills generally acquired through completion of a Bachelor's degree program in law, business, engineering, architecture, construction or related field.

Experience

Work requires the ability to manage operational and administrative activities related to acquisition policies and practices generally acquired through five years of experience.

Experience administering AIA family of contract documents a plus; legal experience could be beneficial.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Skills

Demonstrated expertise in MS Office Suite of products and MS Project or other CPM scheduling software required; knowledge of AIA Contracts Software and Project Management Information Systems a plus.

Proven track record of superb customer, client, and vendor communication and negotiation.

MINIMUM QUALIFICATIONS

Education - See job description.

Experience - See job description.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.