Administrative Assistant to the Head Coach / Operations Coordinator

Duke

Athletics

Duke Athletics is committed to cultivating and promoting a diverse, equitable, and inclusive environment. Our collective success within and beyond the competitive arena depends on each community member being and feeling welcomed, respected, and valued. Through continuous education, reflection, humility, and accountability, we strive to develop leaders who embody these ideals. Read more about Duke Athletics’ Commitment to Diversity, Equity, Inclusion, and Belonging by visiting this
website: https://goduke.com/sports/2022/12/9/diversity-equity-inclusion-and-belonging.aspx

Title: Administrative Assistant to the Head Coach / Operations Coordinator

Position Summary
Duke University is seeking a qualified candidate for the Operations Coordinator and Assistant to the Head Coach position. This position will oversee the day-to-day operation of the football program. Candidates must have the ability to work a flexible schedule, including nights and weekends.

Essential Functions:
• Manage and coordinate expense reports for coaching staff
• Manage and coordinate expense reports for operations staff
• Provide direction and prioritization standards for the screening of the department’s mail, email, phone, voicemail and appointments using expert judgment and knowledge
• Assistant to Head Football Coach
o Monitor email and forward appropriate correspondence
o Coordinate a busy and shifting office calendar including scheduling and coordinating travel, meetings and/or conferences, speaking engagements
• Assist the football recruitment department, football strategy department and football operations department during heavy usage and peak times
• Monitor and order office supplies for football program
• Process all football related invoices for payment
• Liaison to the Duke Athletics Business Office
• Oversight of travel policies
• Educate coaches and staff on changing policies and best practices to ensure timely reimbursements
• Additional duties as needed to drive the success of the Duke Football Program

Knowledge, Skills, Ability:
• Excellent written and oral skills
• Ability to multitask and work on multiple projects at once
• Proficiency in many computer system such as but not limited to all Microsoft systems and Adobe.
• Ability to learn quickly and communicate effectively
• Excellent organizational ability and attention to detail
• Ability to manage time well and prioritize tasks

Qualifications:
Bachelor’s Degree and minimum 1-3 years of related administrative experience

How to Apply:
Interested Applicants should submit a cover letter, resume, and list of three references online at https://hr.duke.edu/careers/apply

Knowledge, Skills andAbilities

N/A

Minimum Qualifications

Education:

Work requires a general educational background normally equivalent to a full high school education plus two years of post-secondary education in a business-related field.

Experience:

Work requires 4 years of related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles, and coordination of major office activities. OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $45,000.00 to USD $52,000.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate’s work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.