Administrative Assistant – Director of Manufacturing

Key Responsibilities

• Provide day-to-day administrative support to the Director of Manufacturing.
• Manage calendar scheduling, meeting coordination, and travel arrangements.
• Prepare meeting materials, presentations, and reports related to manufacturing operations.
• Track action items from leadership and operational meetings.
• Support communication and coordination between manufacturing, engineering, quality, and other cross-functional teams.
• Maintain organized records, documents, and confidential files.
• Assist with preparation of operational reports, dashboards, and management presentations.
• Coordinate logistics for meetings, site visits, and departmental activities.

Requirements

• Diploma or Bachelor’s Degree in Business Administration or related field.
• 1-2 years of administrative experience, preferably supporting senior leadership.
• Strong organizational and time management skills.
• Proficient in Microsoft Office (Excel, PowerPoint, Outlook, Word).
• Excellent communication and interpersonal skills.
• Ability to handle multiple priorities in a fast-paced environment while maintaining confidentiality.
  

Preferred

• Experience supporting leaders in a manufacturing or operations environment.

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This role provides daily administrative support to the Director of Manufacturing, including managing calendars, meetings, travel, and documentation. The position coordinates communication across manufacturing, engineering, quality, and other teams, while preparing reports, presentations, and tracking action items. It also involves organizing confidential files, arranging logistics for meetings and site visits, and supporting operational reporting activities.