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EMEIA Event Specialist

EY

EY

Administration
Warsaw, Poland · Austin, TX, USA
Posted on Friday, July 5, 2024

EMEIA Event Specialist

Let us introduce you the job offer by EY GDS Poland – a member of the global integrated service delivery centre network by EY.

Do you want to join an award-winning Travel, Meetings and Events Services team recognized widely across the industry as being best in class? The EMEIA Travel, Meetings & Events team has an opening for an Emerging Markets Event Manager to take on the successful delivery of some of the largest events in the region and support with operational processes.

The opportunity


This position ensures the successful execution of internal and client facing events for the firm. This individual follows and promotes firm, business unit and Meetings and Events policies, guidelines and procedures.

Your key responsibilities

  • Consult with meeting sponsor and/or requester to understand logistical requirements of the event
  • Conduct venue research in conjunction with our preferred meeting management companies and make recommendations on meeting location by taking a detailed brief to ascertain all event requirements and suggest event solution(s)
  • Comply and promote the firm Procurement policy
  • Actively promote the overall objectives of the Travel, Meetings & Events Services team by supporting our overall strategy with every interaction with stakeholders
  • Manage elements of delegate management using our firm tool, Cvent
  • Consult with the event program manager to ensure EY brand compliance throughout the event and pre and post event communication process
  • Drive cost efficiencies and negotiations with venues and suppliers, ensuring all value adds have been reviewed and exhausted with suppliers
  • Prepare initial event logistics budget and manage throughout the event lifecycle
  • Prepare on-site schedules and run sheets for event logistics for venues and suppliers the venue
  • Coordinate with Technology Support to arrange special event production and on-site technology
  • Audit and submit for approval any program related invoices and provide full event reconciliation
  • Responsible for the smooth running of the event on-site, anticipating any problems/issues and putting in place measures and solutions before they occur
  • Ability to resolve any complex problems and effectively with minimal disruption, and using existing solutions
  • Act as the main point of contact on-site for all suppliers, ensuring that all suppliers are providing the agreed level of service and actively resolving any issues
  • Take overall responsibility for the delegation and direction of the on-site support team, adjusting planning where necessary
  • Assist in other areas of Meeting & Event Services as needed – including but not limited to, trainings and briefings on Meetings and Events Policy and process across EMEIA Emerging Markets
  • Support and devise ideas/best practices to M&E team to drive process efficiencies as well as contribute creativity on special M&E projects
  • This individual may also recommend solutions and provides guidance to other Event Managers and meeting requestors regarding specific aspects of a large event or initiative
  • Anticipates client’s questions and is prepared when dealing with internal clients

Skills and attributes for success

  • A minimum two – four years of event management skills and experience
  • Must be experienced with all Microsoft Office Tools with competency in the use of Excel and PowerPoint
  • Experience of using Cvent is desired
  • Excellent interpersonal and communication skills, must be able to communicate clearly and with authenticity to senior leadership and stakeholders
  • Must be able to work independently with guidance
  • High level of attention to detail and strong organizational skills are essential, with the ability to prioritise effectively
  • Travel will be expected as part of this role

Ideally, you’ll also have

  • Requires knowledge and experience of running large, logistically complex Global events
  • Good venue knowledge across the EMEIA Emerging Markets region
  • Knowledge of meeting industry software, including web registration applications, such as Cvent

What we look for

The right candidate will be personable and able to work well with stakeholders of all levels of seniority and across the EMEIA region. We’re looking for someone with intermediate experience that can grow into the role and take on larger, more complex events as they progress their career with us. A calm under pressure mentality is key, with a passion for event delivery and an ambitious nature.

What working at EY offers

EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across ten locations – Argentina, China, Hungary, India, the Philippines, Poland, Sri Lanka, Mexico, Spain and the United Kingdom – and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy.
At GDS, you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. We’ll introduce you to an ever-expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.

EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across ten locations – Argentina, China, Hungary, India, the Philippines, Poland, Sri Lanka, Mexico, Spain and the United Kingdom – and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. We’ll introduce you to an ever-expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.

  • Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
  • Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
  • Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
  • Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

About EY

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

The exceptional EY experience. It’s yours to build