Our team of Core Business Services is the backbone to the entire EY Belgium organization: from marketing & HR to facilities and overall legal and finance. You are the launching platform from which the EY brand, businesses and your colleagues can take flight.

The opportunity: Your Next Adventure Awaits?

You pick up the role of an enthusiastic and dedicated ‘Executive Assistant’ within our EY Law department to provide partners and directors of EY Law with a smooth and correct accomplishment of your secretary work.

Shape the future with confidence.

Your Key Responsibilities

• Coordination Parent Information required requests
• Population MDR Central database
• Document management
• Finalizing & signing engagement letters/statement of work (incl DocuSign)
• Post (in & out) + DHL
• external invoice approvals and research
• Follow up with AP on incoming invoices + Scan iManage for non-client related invoices
• Expense processing
• Booking of travel
• External seminars (subscription)
• Internal seminars (attendance list, request Bar points, preparation certificates)
• Meeting room reservations
• Agenda management
• HR matters
• Preparation for new joiners in cooperation with onboarding team
• Board of Directors + taking minutes
• Office supplies (Lyreco + business cards + branded supplies)
• Holiday planner management
• Coordination with BMC/Facilities for marketing matters
• Research UBO register for AML purposes
• Help teams to lay-out word documents: table of content, article numbers, page numbers, …
• Weekly EY Law news flash + jobcode overview
• Management of registered letters and couriers
• Marketing List / update Marketo with new client contacts
• Website updates
• Follow-up on client feedback process
• Help teams to improve PowerPoint presentations

Your Profile

You have:

• You have a Bachelor degree in Office Management/Languages or you have a relevant experience;
• You are a good communicator and you are fluent in Dutch, French and English;
• Very good knowledge of Microsoft Office.

• Strong organizational skills (able to successfully handle multiple tasks at the same time and to prioritize);
• Strong communication & interpersonal skills to perform successfully in a fast-paced and client-oriented environment;
• Professional, dedicated & hardworking;
• Proactive, able to take initiatives & flexible;
• Stress-resistant (able to work towards deadlines efficiently).

What’s In It For You

• EY Family – you become part of the EY Family providing you with all the necessary skills, training and opportunities; enabling you to grow to your fullest potential.
• Attractive remuneration package - We offer an attractive remuneration package; including an iPhone plus subscription, health insurance, pension plan, meal vouchers, and eco vouchers. Thanks to our flex plan it is possible to choose what you value most.
• Flexible working arrangements - We are proud of our flexible working arrangements. We will actively support you in building a successful career and delivering excellent client service without sacrificing your personal priorities. We offer flexible working hours and working from home multiple days per week is possible.
• Inspiring work environment - At EY we are dedicated to providing you with an inspiring work environment. A work environment that allows you to further develop your skills and enables you to fulfill your true potential.
• Learning & personal growth - You will benefit from an onboarding program, receive extensive training and will be coached by a counselor. We offer a clear career path tailored to your unique skills with necessary guidance.
• Fun - By joining our EY- teams, you can participate in team activities, and companywide events and enjoy a drink during our monthly after-work drink.
• Sustainability - We have a fleet of hybrid and electric cars. Our flex plan makes it possible for you to choose the most sustainable option for you. You can also opt for a train subscription or lease a bike.
• Diversity & Inclusion - At EY we are passionate about the inclusion and support of individuals of all groups; we do not discriminate on the basis of race, religion, gender, sexual orientation, or disability status.
• Location - All of our offices are easily accessible by public transport and/or by car and have parking space. They all have parking spaces and charging stations are provided.
• Best Workplace – You will be part of the 2023 number one rated Best Workplace (Great Place to Work).

Here at EY, you’ll have the chance to build a truly exceptional experience. We’ll empower you with the latest technology, surround you with high-performing teams, and provide the global scale and diverse and inclusive culture you need to discover your full potential. Through our coaching and training programs, you’ll develop the skillsets you need to stay relevant today and in the future – all while building a network of colleagues, mentors, and leaders who will be on the journey with you at EY and beyond.