Job Title: Global Travel, Meetings & Events Administrative Coordinator
Function: Supply Chain Services
Sub-Function: Travel, Meetings & Events
Level:
Duration: Permanent
Location: Mexico

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. [This paragraph will be a global Header in SuccessFactors and will populate automatically]

The opportunity

This position is responsible to support the Travel, Meetings & Events team, with focus on the Meeting & Events area.
You will be supporting the meeting sourcing and contracting, as well as filling the budget information in the internal platform. You will contribute to the overall brand value, quantitative value and compliance of the greater Global Travel, Meetings & Events group through data integrity.
This position follows firm, business unit and department policies, guidelines and procedures.

Your key responsibilities
• Management of Internal suppliers/PO tool per country.
• Guarantee that all aspects of internal process and policies are correctly followed.
• Review EY businesses’ compliance to overall program including Bridge, Independence, Finance and Risk management.
• Implement and adjust the standardization of global processes and operations according to local needs and oversee compliance.
• Liaise with EY staff and suppliers resolving any issues as required.
• Negotiate contracts with M&E service providers to secure favorable terms and rates.
• Ensure the Region is compliant in the use of EY standardized meeting contracts, addendums and framework agreements.
• Drive best practices across all EY businesses in Sub Area
• Support Global Travel/M&E goals and objectives by focusing on compliance, cost savings and enhancing userer experience through innovation and alignment to the Global Procurement Policy.
Skills and attributes for success

• Advanced degree in a related discipline, typically Business, Procurement and/or Supply Chain Management
• Significant years of business experience.
• Minimum of 5 years of experience in the travel/hospitality/M&E industry.

To qualify for the role you must have

• Event management skills and experience, mainly throughout the Latam Region, as it will be the main area of interaction.
• Timely and accurate data input and document management
• Project management of live, virtual and hybrid events and knowledge of the marketplace and industry trends
• Knowledge of meeting industry software, including web registration applications, particularly Cvent.
• Ability to drive change, by building strong, trusting relationships with key customers at all levels
• Strong customer service focus and relationship management
• Strong work initiative and the ability to adapt to new challenges and ideas, analytical capabilities
• Advanced written and verbal English skills
• Excellent time management skills in order to manage multiple events and projects at one time while prioritizing other daily work
• MS Office skills, with competency in the use of Excel and PowerPoint
Ideally, you’ll also have
• Enjoy data management and reports in Cvent
• Any certification provided by a Travel or M&E institution or association.

What we offer
[Insert approved reward statement for your country, followed by the following four bullets – or tailor the bullet points to describe the most attractive elements of this role; consider linking to your local “What it’s like to work here” ey.com careers page or your local benefits page ey.com careers page within this section.]
• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

The exceptional EY experience. It’s yours to build.

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.
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