Legal Executive Assistant (EA)

General Information

Location: Dublin

Available for Work Visa Sponsorship: No

Business Area: UKI Core Business Services

Contract Type: Full-Time – Permanent

We’re looking for an outstanding individual to become a core part of our Executive Assistant team working with EY Law. EY Law complements EY’s current service offerings, enhancing the firm’s capabilities by providing more complex and comprehensive legal advice to new and existing clients. As part of the EA team, you will be the face to the business for internal stakeholders and external clients.

Your opportunity to:

• To work in an agile and fast-paced multicultural environment where no two days are the same.
• To bring your legal experience and expertise to the team providing secretarial and administrative support to a portfolio of partners and legal advisers.
• Co-ordinate their schedule including managing travel plans and communicate on their behalf.
• To challenge yourself and grow your skills and experience.

Your key responsibilities:

• Assisting legal team with tasks such as drafting documents, diary management and general legal administration (photocopying, scanning, printing, and in-office support when required)
• Undertaking the end-to-end file management process for legal team proactively managing manual/electronic filing and archiving through legal case management system
• Use excellent organizational, project management skills to ensure legal advisers have all relevant information for meetings both internal and external.
• Working with key stakeholders, internal and external, to gain a better understanding of their needs.
• Understanding business priorities and responding to same in an informed and appropriate manner
• Ability to produce documents with speed and accuracy and when appropriate utilise and liaise with the relevant document specialist team.
• Create, amend and circulate financial reports for legal team.
• Handling confidential information with discretion
• Management of complex calendars and scheduling requirements
• Liaising with and greeting clients and business guests
• Processing timesheet and expense reports
• Travel coordination (making travel arrangements and detailed travel itineraries)
• Administrative support to strategic ad hoc projects
• Maintain a strong working relationship across the business.

Skills and attributes for success:

• A proven track record of supporting and working at senior level, preferably within the Legal field.
• Good working knowledge of Microsoft Applications.
• Good working knowledge of document and client relationship management systems (iManage/ PDF software and financial and data recording applications)
• Good working knowledge of dictation and transcription software
• Experience of working with house style and large document reformatting
• Experience of amending and creating PDF documents and creating legal booklets
• The ability to influence and negotiate to balance multiple and competing demands.
• Ability to work on one’s own initiative and make informed and confident decisions.
• The confidence and capability to work with senior profile executives and clients and to form networks with staff at all levels and influence effectively.
• The ability to plan and anticipate potential problems and offer solutions.
• Excellent organisational skills
• Project management skills
• Focus on delivering great stakeholder experience, every time.
• Professionalism regarding time, costs, and deadlines to delivery

You must have:

• 3 to 5+ years experience working as a legal secretary/EA
• Experience managing a portfolio of senior executives within the Legal field.
• Fast and accurate audio typing from digital dictation and MS Office skills are essential.
• Meticulous attention to detail
• Ability to work in the strictest level of confidentiality.
• Superb communication skills in both verbal and written format
• Time management skills that allow you to coordinate multiple competing tasks
• A solution focused mind-set and working style.
• A positive, can-do approach to work, even in challenging situations

You should have:

• Experience working at senior executive level within the legal field.
• Flexibility to adapt to changing plans.
• Legal acumen
• Experience in client relationship management
• A dedication to providing the highest level of support to senior executives.

What working at EY offers:

We offer a competitive remuneration package. Our comprehensive benefits package includes support for flexible working and career development, and with FlexEY you can select benefits that suit your needs: covering holidays, health and well-being, insurance, savings and a wide range of discounts, offers and promotions.

Plus, we offer:

• Support and coaching from some of the most engaging colleagues around.
• Opportunities to develop new skills and progress your career.
• The freedom and flexibility to handle your role in a way that’s right for you.

All our employees are given a benefits package which they can tailor to suit their individual preferences. Our range of benefits include:

• Hybrid Working
• Pension/Discounted Health Insurance
• Web Doctor
• Purchase of Additional Annual Leave
• Free Gym Membership
• Travel Pass
• Maternity & Paternity Leave
• Bike to Work Scheme
• Referral Bonuses & Recognition Awards
• Tech MBA paid by EY

EY is committed to being an inclusive employer and we are happy to consider flexible working arrangements. We strive to achieve the right balance for our people, enabling us to deliver excellent client service whilst allowing you to build your career without sacrificing your personal priorities. While our client-facing professionals can be required to travel regularly, and at times be based at client sites, our flexible working arrangements can help you to achieve a lifestyle balance.

Career Progression:

• When you join EY, you will be supported to ensure that you are enhancing your skills from day one.
• Continuous learning, where you can develop the mindset and skills to navigate whatever comes next.
• As you grow and develop here, you’ll discover opportunities to help customise your career journey, so that it’s as unique as you are - success is defined by you, we will provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership, we will give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture, you will be embraced for who you are and empowered to use your voice to help others find theirs.
• We have embraced Hybrid working at EY adding greater flexibility and autonomy to the roles of our employees.

Inclusion & Diversity

We hold a collective commitment to foster an environment where all differences are valued and respected, practices are equitable and everyone experiences a sense of belonging: Inclusion, diversity, and equity are part of who we are at EY. We believe that the highest-performing teams maximize the power of different perspectives and backgrounds. These teams are both diverse and inclusive and are willing to invite and learn from other perspectives. Our ability to include various viewpoints into our mindsets, behaviours and operations is fundamental to driving innovation, building strong relationships, and delivering the best solutions for our clients.

We recognise the strength that comes from having a diverse workforce and building a culture where we support all our people to achieve their potential. You’ll be embraced for who you are and empowered to use your voice to help others find theirs. As an equal opportunities’ employer, we welcome applications from people of all backgrounds. Reasonable accommodations are offered at every stage of our recruitment process.

If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.

Join us in building a better working world. That’s Why, EY.

Apply now.

IMPORTANT: Where Agency assistance is required, our Talent Team will engage directly with suppliers. CVs / Profiles should not be shared directly with Hiring Managers. Unsolicited CVs / Profiles supplied to EY by Recruitment Agencies will not be accepted for this role.