Job Summary & Responsibilities:

• Provides administrative support to multiple Managing Directors across Alternatives Investing sleeves and their teams in a complex team environment; provides backup team support to peer assistants as needed
• Proactively coordinate and maintain complex and extremely dynamic calendars including coordination of senior-level internal/ external meetings and conference calls, strategically prioritizing meeting requests and all related logistics.
• Anticipate potential calendar conflicts and engagements, while proactively resolving all scheduling challenges. Responds and follows up on client requests in a timely manner.
• Manage high volume of phones calls, interacting with high level business leaders, executives and clients in a professional and effective manner.
• Handles highly confidential and sensitive client information with utmost discretion.
• Coordinates a high volume of domestic and international travel arrangements, including visa procurement
• Meticulously process and track expense reports in a timely manner, reconciling credit card statements or related expenses in compliance with company policy
• Prepares and distributes business correspondence, signatures, memos, letters, reports or other documents as requested.
• Participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies etc.), ad-hoc projects, committees and/or event planning.
• Works with conference and catering services for meetings and client engagements as needed.
• Maintains understanding of firm policies and handles certain issues independently.

Skills & Qualifications:

• Experience supporting multiple executive(s) in a complex, fast-paced environment, preferably in financial services, private sector or government.
• Demonstrated ability to manage multiple priorities, anticipate needs, and proactively adapt to rapidly challenging demands.
• Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Quick learner and self-starter with excellent anticipation skills.
• Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
• Highest degree of integrity, professionalism, and diplomacy is required.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required.
• Familiar with expense platforms such as SAP Concur.
• Supportive team player with a positive attitude.
• Ideal candidate has at least 6-8 years of experience.