Office Assistant

Houlihan Lokey (NYSE:HLI) is a global investment bank with expertise in mergers and acquisitions, capital markets, financial restructuring, and valuation. The firm serves corporations, institutions, and governments worldwide with offices in the United States, Europe, the Middle East, and the Asia-Pacific region. Independent advice and intellectual rigor are hallmarks of the firm’s commitment to client success across its advisory services. Houlihan Lokey is the No. 1 investment bank for all global M&A transactions, the No. 1 M&A advisor for the past seven consecutive years in the U.S., the No. 1 global restructuring advisor for the past eight consecutive years, and the No. 1 global M&A fairness opinion advisor over the past twenty years, all based on the number of transactions and according to data provided by Refinitiv. For more information on the firm, please visit our web site at www.hl.com.

Scope

Reporting to the US Administrative Manager, the Office Assistant is responsible for providing day-to-day administrative support to the occupants of the office, as well as maintaining the office. This involves various responsibilities, including, but not limited to local process management, responding to facilities related items and inquiries, set-ups for new hires and guests, space management, coverage in related areas such as reception, hospitality and reprographics, and administrative support for the occupants of the office including expense, travel, and calendar support.

Responsibilities

• Walk through the office space to ensure the office is clean and organized at the start of and throughout the day.

• Provide administrative support for onsite staff such as entering expenses, scheduling meetings, arranging travel, and data entry.

• Order, organize, and stock office supplies and food deliveries.

• Manage all in-office catering orders, meeting setup, and meeting breakdown.

• Fill and empty dishwasher, maintain refrigerator hygiene, and monitor overall cleanliness of kitchen and dining area.

• Ensure workspaces for guests are properly appointed and stocked with necessary supplies and equipment.

• Assist with arranging regular maintenance visits for office equipment and small kitchen appliances (coffee machine, water dispenser, etc.) to ensure ongoing functionality.

• Work with Office Manager and/or Administrative Manager for onboarding and offboarding processes.

• Guide employees to the appropriate resources to resolve office related inquiries or issues.

• Provide support for other projects and perform duties as assigned.

Basic Qualifications

• Exceptional detail orientation and organization skills (with strong sense of urgency and follow up/follow through).

• Punctual and dependable.

• Strong analytical, organizational, and problem-solving capability.

• Basic project management skills.

• Experience working with Microsoft Outlook, Word, Excel and PowerPoint. Experience working with Concur and/or Salesforce a plus.

• Ability to multitask in a fast-paced environment.

• Strong interpersonal and customer service skills.

• Strong, clear, and professional written and verbal communication skills.

• Ability to actively listen and accurately interpret directions and instructions.

• Actively seeks and responds positively to feedback; highly coachable.

• Takes personal responsibility for the quality and timeliness of work; achieves results with little oversight.

• ‘Can-do’ attitude and proactive, solution-focused individual

• Exercises good judgment, with a high level of integrity; maintains confidentiality when needed.

• Displays a level of professionalism in accordance with the Company’s values.

• Ability to have a flexible work schedule.