Business Unit:

Office Management Group

Industry:

No Industry

Overview

Houlihan Lokey, Inc. (NYSE:HLI) is a global investment bank with expertise in mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Houlihan Lokey serves corporations, institutions, and governments worldwide with offices in the Americas, Europe, the Middle East, and the Asia-Pacific region. Independent advice and intellectual rigor are hallmarks of the firm’s commitment to client success across its advisory services. The firm is the No. 1 investment bank for all global M&A transactions for the past two years, the No. 1 M&A advisor for the past 10 years in the U.S., the No. 1 global restructuring advisor for the past 11 years, and the No. 1 global M&A fairness opinion advisor over the past 25 years, all based on number of transactions and according to data provided by LSEG.

Scope

We are looking for a reliable and proactive Workplace Assistant to join our Hong Kong office to support our Workplace Manager in the daily operations of our fast-paced and people-focused office. This dynamic role blends administrative support, hospitality, event coordination, and facilities management, making it ideal for someone with a background in office administration, personal assistance, hospitality, or HR.

Responsibilities

Workplace Management

• Support the Workplace Manager with daily operations to ensure the office runs smoothly.
• Liaise with external vendors and manage office supplies (pantry, stationery).
• Maintain a well-presented and organized office, including meeting rooms and shared areas.
• Oversee meeting room bookings, seating plans, and facilities-related coordination.
• Assist with maintaining health and safety standards in the office, including:

• Coordinating regular checks and trainings.
• Keeping records up to date, ensuring documentation is managed in line with legal requirements.
• Flag and escalate any issues as needed.

• Provide client services and manage visitor and workplace experience.
• Maintain up-to-date documentation, checklists, and vendor overviews.

Cross-Departmental Support

• Serve as a central point of contact for workplace and employee-related queries.
• Collaborate with HR, IT, Accounting, and other departments to support onboarding, offboarding, and daily operations.
• Act as Fire Officer / First Aider (training will be provided)

Invoicing & Administration

• Review incoming invoices for accuracy, assign project or cost codes, and manage approvals.
• Prepare invoice breakdowns for internal reporting (training available).
• Handle incoming mail from state - institutions and ensure timely distribution to the relevant person or department.

Events & Travel

• Help plan and coordinate team events, office gatherings, and broader company initiatives.

Qualifications

• 3+ years of experience in hospitality (preferably 5-star), office administration, HR, or similar roles.
• Fluent in English and chinese (spoken and written).
• Strong working knowledge of Microsoft Office 365 (especially Outlook, Excel, SharePoint, and Teams).
• A collaborative and team-oriented mindset, with a willingness to actively support colleagues
• Excellent communication and time management skills.
• A proactive, solution and service-oriented mindset with a willingness to learn and take initiative.
• Reliable and consistently dependable in following through on tasks and commitments
• Demonstrable ability in multi-tasking and managing conflicting priorities without compromising on accuracy and attention to detail
• maintains a positive attitude under pressure
• Approachable and able to build good working relationships
• must be creative and people-oriented, with a strong desire to create an inclusive work environment for all

Preferred qualifications

• Experience in the financial services industry

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.



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