Department Description:

The HPS Human Capital Management team is committed to fostering a workplace where every employee feels valued, supported, and empowered to achieve their full potential. Our mission is to attract, develop, and retain top talent, while promoting a culture of diversity, equity, and inclusion. We believe that our employees are our greatest asset, and we strive to create an environment where everyone can thrive. Our department is dedicated to providing comprehensive support in areas such as recruitment, employee relations, training and development, data analytics, benefits administration, and compliance with employment laws and regulations. Key to our approach is a focus on continuous improvement and innovation. We are always seeking new ways to enhance the employee experience, from streamlining processes to implementing cutting-edge HR technologies. Our goal is to ensure that HPS remains a great place to work, where collaboration, creativity, and excellence are at the forefront.

Position Description:

HPS is seeking a detail-oriented and organized Interview Scheduling Coordinator to support our Talent Acquisition team. In this role, you will be responsible for coordinating and scheduling interviews between candidates and hiring managers, ensuring a smooth and efficient recruitment process. The ideal candidate will have excellent communication skills, a high level of attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:
Specific responsibilities will include but not be limited to the following:

• Interview Coordination:
  • Schedule and confirm interviews with candidates, hiring managers, and interview panels across multiple time zones.
  • Coordinate logistics for in-person, virtual, and phone interviews, ensuring that all participants have the necessary details (e.g., time, location, Zoom links).
  • Coordinate logistics for candidate case studies as needed.
  • Communicate interview details to candidates and provide them with any necessary preparation materials.
• Candidate Management:
  • Serve as the point of contact for candidates throughout the interview process, addressing any questions or concerns in a timely manner.
  • Ensure candidates have a positive interview experience by maintaining clear and professional communication.
• Calendar Management:
  • Manage and optimize recruiters’ and hiring managers’ calendars to ensure the interview process runs smoothly and efficiently.
  • Resolve scheduling conflicts and proactively address potential issues to minimize delays.
• Administrative Support:
  • Maintain accurate and up-to-date records of interview schedules and candidate information in the Applicant Tracking System (ATS) and various trackers.
  • Assist with preparing interview materials, such as agendas and feedback forms.
  • Support additional recruitment activities as needed, including coordinating candidate travel and expense reimbursements.
  • Work closely with HCM team members, hiring managers, and other stakeholders to ensure alignment on recruitment goals, priorities, and expectations.

Candidate Profile:

• Bachelor's degree in Human Resources, Business Administration, or a related field is a plus.
• 1-2 years of proven experience in an administrative, HR, or scheduling role, preferably in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced setting.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and familiarity with Greenhouse Applicant Tracking System (ATS) and calendar management tools.
• Strong interpersonal skills and a customer service-oriented mindset.

Attributes:

• Detail-oriented: Ability to manage intricate scheduling details and maintain accurate records.
• Proactive: Anticipate needs and potential challenges in the recruitment process to mitigate issues before they arise.
• Customer-focused: Dedication to providing an exceptional experience for candidates and internal stakeholders.
• Collaborative: Thrive in a team-oriented environment, working closely with colleagues to achieve shared objectives.

Location:

• Stamford, CT

Employment Type:

• Full-time, Exempt

Hybrid Work Schedule:

• 4/1 split (M-T work from office, F work from home)

HPS Investment Partners is an equal opportunity employer. HPS does not discriminate in employment opportunities or practices on the basis of race, national origin, color, religion, sex, age, disability, pregnancy, citizenship status, ancestry, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law.