Marketing Administrative Assistant
Invesco
As one of the world’s leading asset managers, Invesco is dedicated to helping investors worldwide achieve their financial objectives. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world.
If you're looking for challenging work, smart colleagues, and a global employer with a social conscience, come explore your potential at Invesco. Make a difference every day!
Job Description
Your Team
Americas & EMEA Marketing offers exciting opportunities to collaborate with colleagues across the globe to find the best ideas and solutions for our clients and to work together in the continuous pursuit of performance excellence. Our vision is to be a unified marketing team creating impactful client connections that drive business growth.
The CMO Office supports strategy and planning, the development of pan-regional and cross-functional processes, and employee engagement within Americas & EMEA Marketing. This includes driving employee experience and career development across the Marketing organization through various programming, communications, events, developmental resources, and opportunities.
Your Role
As a Marketing Administrative Assistant within the CMO Office, you will be responsible for providing high quality executive support to North America based Marketing leaders. In addition to this, you will provide wider team support such as coordinating departmental and cross-functional events and initiatives and maintaining/ updating useful team resources.
You will be responsible for:
Executive Support
Provide administrative support to agreed Marketing leaders, including strategic, complex calendar management based on an understanding of key priorities and objectives.
Arrange and coordinate travel and expenses for agreed Marketing leaders. Ensure all policies are followed and items are processed within provided guidelines.
Responsible for logistics, coordination and facilitation of specific meetings and initiatives (including invites, agendas, recordings, minutes/ actions, organizing speakers and prep sessions, meeting room/conferencing scheduling, meal ordering for meetings, etc.) for agreed Marketing leaders
Handle external visitor process for CMO and leadership teams including adding to visitor log, designating greeter onsite, any other requests with building management or technology along with parking permits/validations.
Work closely with other Executive Assistants in Marketing ensuring close alignment and collaboration on leadership team support.
Manage in-office logistics, including seating charts and reservations, equipment requests, etc.
Team & Department Support
Support all-Marketing Meetings including invites, replays, and agenda development (town halls, speaker series, all hands, cross-functional sessions, etc.).
Develop marketing communications in line with brand guidelines
Support, develop and maintain an internal SharePoint site as a comprehensive resource for the marketing team
Support Marketing Leadership Team and CMO Office with department or cross-functional initiatives as and when necessary
Champion, coordinate and drive key culture topics and initiatives around the way we work
The experience you bring:
Proven experience providing executive support
Tact and good judgment in confidential situations, and proven experience interacting with senior management
Strong ability to build relationship and collaborate in a clear and transparent manner
Strong organizational and time management skills, with the ability to work under pressure to meet deadlines, multitask and prioritize effectively.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint) and other relevant tools.
Strong written and verbal communication skills with an eye for detail
Positive can-do attitude, team player and willingness to learn
The total compensation offered for this position, which includes salary and incentive pay, will vary based on skills, experience and location. The salary range for this position in New York City is $70,000 to $85,000 annually.
Full Time / Part Time
Full timeWorker Type
EmployeeJob Exempt (Yes / No)
NoWorkplace Model
At Invesco, our workplace model supports our culture and meets the needs of our clients while providing flexibility our employees value. As a full-time employee, compliance with the workplace policy means working with your direct manager to create a schedule where you will work in your designated office at least three days a week, with two days working outside an Invesco office.
What’s in it for you?
Our people are at the very core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including:
Flexible paid time off
Hybrid work schedule
401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution
Health & wellbeing benefits
Parental Leave benefits
Employee stock purchase plan
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.
Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.