Company Overview

Throughout our worldwide network of experts, clients and communities, we are renowned for our leadership in fire protection engineering – a legacy of responsibility we have proudly upheld since 1939. Today, our expertise extends broadly across closely related security and risk-based fields – from accessibility consulting and risk analysis to process safety, forensic investigations, security risk consulting, emergency management, digital innovation and more.

Our engineers and consultants collaborate to solve complex safety and security challenges, ensuring our clients can protect what matters most. For over 80 years, we have helped mitigate risks that threaten lives, property and reputations. Through technology, expertise and industry-leading research, we remain dedicated to our purpose of making our world safe, secure and resilient.

At Jensen Hughes, we believe that creating and sustaining a culture of trust, integrity and professional growth starts with putting our people first. Our employees are our greatest strength, and we value the unique perspectives and talents they bring to our organization.

Our wide range of Global Employee Networks connect people from across the organization, supporting career development and providing forums for individuals to share experiences on topics they're passionate about. Together, we are cultivating a connected culture where everyone has the opportunity to learn, grow and succeed together.

Job Overview

At our Manhattan office, we know that smooth operations, a welcoming environment, and strong team support are the secret ingredients behind great engineering work. We’re looking for a highly organized, detail-oriented, and proactive Office Coordinator to join our team and play a key role in our daily success.

This position is more than clerical support - it’s an opportunity to become a valued part of a dynamic group of engineering consultants who thrive in a collaborative and fast-paced office. If you’re the kind of person who takes pride in the small things, sees what needs to be done before it’s asked, and believes that a tidy, well-prepared workspace sets the tone for excellence, you’ll fit right in.

Responsibilities

As our Office Administrator, you’ll help create an organized, positive, and productive office environment. Every day will bring something new, and your attention to detail and resourcefulness will help our team stay focused on what they do best.

• Clerical Support:
• Perform administrative tasks such as data entry, printing and binding drawing sets, scanning documents, and answering phones in a professional and friendly manner.
• Workspace & Office Organization:
• Maintain clean and welcoming common areas, including conference rooms, guest areas, and supply spaces.
• Assist in preparing offices for new hires, visitors, and project team meetings to ensure everyone feels supported from day one.
• Inventory & Supply Management:
• Monitor and replenish office supplies and snacks, ensuring team needs are met in a timely, cost-effective manner.
• Field Equipment & Asset Tracking:
• Maintain detailed records of field equipment, tracking its condition, availability, and location.
• Coordinate basic troubleshooting or repairs to keep tools and equipment field-ready.
• Office Equipment Maintenance:
• Oversee the basic upkeep of office machines such as printers, copiers, and scanners, arranging service calls as needed to minimize downtime.
• Team Support:
• Provide general support to our engineering and administrative teams by pitching in on special projects and office needs.
• Foster a sense of community and cohesion across the office by being a go-to resource.

Requirements and Qualifications

• Education – Minimum of a High School Diploma. Associates or some college course work preferred.
• Organized and detail-oriented – you notice the little things and take pride in keeping everything in its place.
• A team player – you enjoy supporting others and understand how critical the behind-the-scenes work is to overall success.
• Proactive and self-motivated – you don’t wait to be asked; you anticipate needs and act.
• Friendly and professional – your communication style builds trust, and you help create a welcoming environment.
• Reliable and trustworthy – our team counts on you to be the steady hand that keeps the day-to-day running smoothly.

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