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Executive Assistant

JPMorgan Chase & Co.

JPMorgan Chase & Co.

Administration
Amsterdam, Netherlands
Posted on Thursday, September 28, 2023

Job Description

This role provides you with a fantastic opportunity to work in one of the world's most innovative banks.

As an Executive Assistant based in Amsterdam within the Investment & Corporate Banking team, you will provide diverse secretarial duties for a team of bankers of all levels requiring confidentiality, a strong work ethic and common-sense approach. You will support requirements will vary from day-to-day dependent on the business covered and all applicants should have a solid PA/EA background and skill set with a strong degree of flexibility given the demanding nature of this role.

A friendly professional, you will be 100% relied upon to manage and take responsibility for your stakeholders’ diaries and everyday needs, effectively and proactively prioritizing to ensure the bankers we support are able to seamlessly serve the needs of our clients. You will require minimal direction whilst utilising your strong attention to detail to navigate the needs of the group. You will work together in a great team of Executive Assistants based in the Amsterdam Zuidas area and you will support the other EA’s as well as provide coverage during absence / holidays.

Job responsibilities

  • Manages daily activities: advanced, complex, proactive diary management, facilitating swift set-up of client and internal business partner meetings (high volume), complex and high-volume email management, professional telephone manner
  • Greets clients: internal and external client handling, hosting local client meetings; welcome clients and arrange catering (if reception is out); organize internal events and client events; partnership with marketing teams in Europe
  • Sets up meetings, conference calls, video conferences - internally and externally
  • Finalizes complex travel arrangements: co-ordination of flights, check in, VISAs, accommodations, and ground transportation logistics. Manage a multitude of frequent changes at short notice and prepare travel itineraries
  • Manages expense reimbursement processing (high volume), system functionality expert - utilize internal systems, complete accurate data entry and reports; create Excel sheets, Word files, PowerPoint presentations and other files needed for preparation for client meetings, arrange printing, binding and distribute presentations for your bankers in preparation for their meetings
  • Becomes integral part of business, understand group priorities and Banker expectations on live deals
  • Assists with staff on-boarding and off-boarding, which includes requesting equipment setup and system, lead and coordinate on ad hoc projects as requested

Required qualifications, capabilities, and skills

  • At least five years of administrative experience, ideally experienced supporting at mid-level Director (or equivalent) or above
  • Advanced ability to organize; can handle deadlines efficiently
  • Tact and good judgment in confidential situations, and proven experience interacting with senior management
  • Strong interpersonal, written, and oral communication skills
  • Strong proficiency in Microsoft Office
  • Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
  • Can demonstrate pro-activity and ownership within a role