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Global Index Research Group - Executive Director



London, UK · London, ON, Canada
Posted on Thursday, July 11, 2024

Job Description

As a Business & Ops Specialist, you will assist the operational functions to support the delivery of Vendor Management Technical Security services. You will assist on invoice reconciliation for selected suppliers, alarm permit registration and fines processing, the equipment inspection monitoring and correspondence, Service Level Agreement support, update on Vendor Profiles and audit invoicing compliance.

Job responsibilities

  • Ensure timely reconciliation of invoices submitted by suppliers against appropriate payment document; validate pricing and database job detail
  • Process, monitor and update required alarm permit registration and fines by due date through the appropriate payment tool
  • Create purchase requisitions as needed and follow status through purchase order issuance and payment
  • Work with suppliers, project managers and service desks to resolve aged invoices and issues
  • Monitor and coordinate day-to-day execution of the Preventative Maintenance Program
  • Responsible for Controls and Audit Compliance and documentation.
  • Consolidation of Preventative Maintenance, Service Ticket, Aging Status and Vendor Issue Reports
  • Ensure receipt of vendor credits and/or payment from SLA violations.
  • Monitor schedules assigned to MSA for guarding including Vendor Issue Tracker editing issues, email correspondence and exporting of files.
  • Ensure updated Vendor Profiles and escalation matrix
  • Responsible for email correspondence and maintain good relationship with the vendor and other stakeholders.

Required qualifications, capabilities and skills

  • Minimum of 2 years of experience in accounts payable or receivable
  • Knowledge of business processes and procedures; accounts payable/receivable; security devices, equipment and systems.
  • Understanding of financial accounting and budgeting
  • Proficient in Microsoft Office - Word, Excel, MS Access, and PowerPoint
  • Strong analytical capabilities and attention to detail;
  • Strong organizational and time management skills
  • Ability to demonstrate integrity, personal initiative, ownership, and accountability
  • Effective interpersonal, relationship building and influencing skills
  • Strong verbal and written communication skills; ability to understand and explain processes
  • Able to work in a fast paced, results driven environment