Senior Executive Administrative Assistant

Demonstrate your proven track record as a highly engaging and driven strategic thinker who develops strong partnerships and maximizes efficiency for executive level leaders. If you thrive in a fast-paced environment and want a challenge, this role is for you.

As the Senior Executive Assistant within a large organization, you will manage a demanding and dynamic calendar and coordinate international travel to ensure the efficient use of the executive's time. You will partner with key stakeholders, including Business Managers, Finance, and Communications teams, to track and organize deliverables, prepare for client visits, plan complex market visits, and create simple communications and presentations.

Job Responsibilities

• Gate keep all contact with the public, clients and staff coming through the executive’s office
• Manage extensive and complex calendar
• Facilitate interactions with executive-level clients and internal constituents across all lines of business, ensuring effective communication and collaboration
• Leverage tools such as LLM and Teams to prepare for client meetings and maximize communication efficiency.
• Work closely with Business Manager on a variety of tasks, produce succinct minutes and replay key takeaway and themes from senior meetings.
• Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics.
• Provide site support for local office requirements and partner with colleagues for backup and floor support
• Arrange and maintain extensive travel plans and itineraries for both international and domestic travel
• Plan and lead events as needed

Required qualifications, capabilities and skills:

• Strong personal leadership, ability to work independently and effectively in a demanding, changing environment
• 10 years of proven experience supporting executive leadership with large organizations
• Exceptional travel planning skills and knowledge
• Detailed and strong organizational skills
• Project management skills
• Demonstrated ability to plan complex and large events
• Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.
• Exceptional interpersonal, presentation and communication skills
• Fluency in all Microsoft office products

Preferred qualifications, capabilities and skills

• Strong JP Morgan institutional knowledge and proven ability to navigate the firm fluidly
• Experience leveraging technology to promote efficiency
• Background in a client facing sales and financial services environment

***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid option