Job Description

Become an integral part of the Cybersecurity and Technology Controls team, where you will have the opportunity to work in a fast-paced, global organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team with a focus on attention to detail and quality.

As a Senior Executive Assistant in Cybersecurity and Technology Controls (CTC), you will need to work well in a team environment and be able to represent the manager/group with professional courtesy. The ability to effectively prioritize critical requests and to decline fewer essential tasks when appropriate is essential for success. Your daily routine includes interaction with various executive-level internal colleagues in Global Technology and across the Lines of Business and Corporate Functions. You will work as a team with the CTC Executive Assistants to support leadership as required.

Job responsibilities

• Maintain complex and detailed calendars for several Managing Directors.
• Screen incoming calls and invitations to determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings, including reserving rooms and printing meeting material
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering, transportation, and guest support
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Produce high-quality emails and messages to individuals at all levels of the organization
• Handle regular activities without prompting, and advise in advance with issues or delays

Required qualifications, capabilities and skills

• At least 7 years supporting C-suite or Managing Director-level executives
• Advanced ability to organize
• Experience supporting or coordinating projects, events, or initiatives across regions
• Demonstrated ability to handle sensitive information with the utmost discretion
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Anticipates needs, solves problems independently, and adapts to changing priorities
• Strong interpersonal, written, and oral communication skills. Ability to interact confidently with senior leaders, clients, and global teams
• Strong proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word, Teams), virtual collaboration tools, (Zoom, SharePoint), Concur for travel/expenses, and other enterprise platforms
• Excellent telephone and email etiquette, and ability to manage competing priorities (i.e., calendar management)
• Global coordination skills: proven ability to coordinate meetings, travel, and communications across multiple global time zones.
• Experience working with diverse teams and understanding of cultural nuances in Asia-Pacific, Europe, Latin America, and the US.

Preferred qualifications, capabilities and skills

• Experience supporting at the Managing Director level (or equivalent), preferably in a global financial services or large multinational environment.
• College degree is a plus