Securities Services - Company Secretary Associate
JPMorganChase
Are you looking for an exciting opportunity to join a dynamic and growing team in a fast paced and challenging area? This is a unique opportunity for you to work in our team to partner with the Business to provide a comprehensive view.
J.P. Morgan is seeking to recruit an experienced qualified or company secretarial professional to take direct responsibility for the provision of company secretarial services to our clients/ provide day-to-day company secretarial services to our client companies. The role covers board and shareholder meeting management, statutory and regulatory compliance, governance advisory, risk and control oversight, and client relationship management across multiple jurisdictions.
Job responsibilities :
- Review, prepare, and quality-check board and committee papers; ensure completeness and compliance with agenda requirements. Maintenance and update of board and committee meeting calendar.
- Attend meetings and prepare minutes including action lists. Maintenance and update of board and committee meeting calendar.
- Drafting of ad hoc written resolutions.
- Prepare notice and ancillary documentation for annual general meetings (AGMs) and ordinary general meetings (OGMs). Drafting minutes of AGM and OGMs.
- Organizing of Extraordinary General Meetings (EGMs) with notaries and co-ordination of documentation with client’s legal advisors and notaries.
- Meeting attendance, acting as proxy holder, provision of the bureau.
- Collecting signatories in accordance with legal and regulatory requirements (board resolutions, annual accounts, minutes of meetings, legal documents etc.) Corporate governance assistance to the board / client, to ensure compliance with statutory and regulatory requirements. Assistance with domiciliation services rendered, including provision of registered office including mailbox monitoring.
- Preparing statutory filings and regulatory filing across EMEA (Luxembourg, Ireland, UK, Jersey and Guernsey).
- Recommend and/or initiate corrective action when service levels fall short of standard
- Ensure full functional understanding of (and compliance with) operational risk processes & controls. Identify and remediate any risk issues in accordance with internal risk policies
- Ensure that databases and document management systems are maintained in accordance with agreed procedures. Drive audit planning and co-ordination.
Required qualifications, capabilities & skills :
- Proven work experience as a Company Secretary or in a similar role.
- Technical knowledge of some of the below:
- UK Companies Act
- FCA Listing, Prospectus, Disclosure & Transparency Rules
- FRC / AIC Codes of Corporate Governance
- Luxembourg Commercial Law and fund administration
- Rules and Regulations of the Luxembourg Stock Exchange
- Experience providing company secretarial support to UK listed investment trusts & companies or Luxembourg/Cayman/Delaware domiciled companies including private equity vehicles.
- Excellent written and verbal communication skills in English.
- Knowledge and experience of company law, , secretarial standards and governance, and statutory compliances is required.
Required qualifications, capabilities & skills :
- Institute of Company Secretaries of India (ICSI) qualified; undergraduate law degree from a recognized university in India is an advantage.
- Financial services experience preferable
- Technical knowledge of Guernsey and Jersey legislation and regulations would also be advantageous
Additional information
- The individual should be self-motivated, innovative, analytical, with the ability to work independently or within a team environment.
- Based in Mumbai-Powai; reporting to Luxembourg.
- Flexible approach to working hours to accommodate cross-border meetings and deadlines.
- Excellent presentation, interpersonal and communications skills - both written and oral
- Ability to liaise effectively with peers and clients at various level of seniority
- Must be pro-active and responsive
- Must have the ability to work accurately under pressure and to tight deadlines
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
J.P. Morgan’s Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.
Securities Services – Company Secretary Associate