Vendor Management Administrative Assistant

ID

2024-13163

Education

High School Diploma/GED

Discipline/Focus

Admin Support Production

Kimley-Horn is looking for a Vendor Management Administrative Assistant to join our team in Raleigh, North Carolina (NC)! This is not a remote position.

• Handle high volume, deadline-driven American Express and Travel helpdesks
• Reconcile and submit monthly expense reports for hotel and air programs
• Enter invoices into the Concur system
• Work with internal team members to update Travel website information
• Communicate with the internal team and outside travel agency to coordinate entering meetings into Concur
• Enter meeting information into airline websites for discounts
• Track hotel contracts and rewards
• Build and schedule group travel reports.
• Assist with general support functions as required by the team
• Support team where needed regarding large company-wide vendors such as Staples

• Minimum 1 year of related administrative experience
• Have a positive client service mindset
• Facilitate, build, and maintain proactive relationships with firm colleagues and external vendors
• Ability to respond quickly and efficiently to requests for assistance
• Willing to network and build strong relationships with teammates around the firm
• Balance tasks and quick turnaround timelines internal to the team and our clients
• Capable of managing and balancing multiple tasks/priorities with a sense of urgency
• Highly organized and detail oriented
• Ability to learn new tasks and/or software programs quickly (including Concur, Excel, PowerPoint, Outlook)
• Strong interpersonal and communication skills

At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!