Executive Support Operations

• Responsible for pro-active complex calendar management / gatekeeper coordinating internal/external meetings

• Drive executive staff meetings

• Create, update, and format PowerPoint presentations and meeting materials as needed

• Assist with creation of agenda and track action items with follow up as needed

• Execute and drive org specific projects with high attention to detail on event planning

• Plan and coordinate logistics for leadership workshops, team events, and off-site meetings

• Understanding of organizational structure and key stakeholders

• High degree of initiative and ability to anticipate needs

• Ability to make sound decisions with minimal direction

• Ensure executive is on track to meet commitments

Travel Expense Management

• Arrange complex, multi-leg international and domestic travel

• Pro-active tracking of all flight and ground transportation

• Maintain travel and expense budget

• Complete understanding of company policies and tools

• Educate executives on policy and new procedures (spend limits, city caps)

• Prepare, submit, review, approve, and reconcile expense reports in accordance with company policies

Leadership, Confidentiality, Continuous Improvement

• Maintains confidentiality of all sensitive or proprietary information

• Assists extended team members with administrative duties as needed

• Provide mentorship to executive administrative partners and admin assistants in support center

ATTRIBUTES:

• Ability to work independently in a fast-paced environment with professionalism and tact

• Excellent communication and interpersonal skills and the ability to collaborate effectively with others

• Strong leadership skills

• Positive, can do attitude willing to help team and peers

• Ability to prioritize effectively and take ownership of responsibilities

• Strong attention to detail demonstrating accuracy and thoroughness of work

• Flexibility to accommodate an ever changing, global environment with strong analytical skills to find solutions

Qualifications

• Associates Degree or combined 5+ years of experience supporting executives in a corporate environment

• Intermediate technical skills a must (MS Office 365 Suite)