Asset and Vendor Lead – Roles & Responsibilities
An Asset and Vendor Lead is responsible for managing the complete lifecycle of IT/business assets while ensuring effective vendor governance, procurement control, compliance, and cost optimization. The role acts as a bridge between IT, Procurement, Finance, Operations, and external vendors.
Key Roles & Responsibilities
1. Asset Lifecycle Management
- Manage end-to-end lifecycle of IT assets:
- Procurement
- Allocation
- Deployment
- Maintenance
- Upgrade
- Recovery
- Disposal
- Maintain accurate inventory records in ITAM/CMDB tools.
- Ensure asset tagging, tracking, audits, and reconciliation.
- Monitor warranties, AMC contracts, and asset refresh cycles.
- Handle onboarding/offboarding asset allocation and recovery.
- Ensure secure disposal and data sanitization of retired assets.
2. Vendor Management
- Manage relationships with OEMs, suppliers, logistics partners, and support vendors.
- Conduct vendor evaluations and performance reviews.
- Monitor SLA/KPI adherence and service quality.
- Handle vendor escalations and issue resolution.
- Negotiate pricing, renewals, contracts, and commercial terms.
- Maintain vendor compliance documentation and contract repository.
3. Procurement & Financial Control
- Raise purchase requisitions and coordinate PO processing.
- Compare quotations and finalize cost-effective procurement.
- Track invoice processing and payment follow-ups with Finance.
- Support budgeting, forecasting, and cost optimization initiatives.
- Identify opportunities for vendor consolidation and savings.
4. Compliance & Audit Management
- Ensure compliance with licensing, procurement, and audit policies.
- Maintain software license repositories and entitlement records.
- Support internal/external audits and stock verification activities.
- Ensure adherence to ITIL, ISO, security, and governance standards.
5. Reporting & Governance
- Prepare dashboards and MIS reports for:
- Asset utilization
- Vendor performance
- SLA adherence
- Procurement status
- Cost analysis
- Track KPIs and continuous improvement initiatives.
- Present operational and financial insights to leadership.
6. Operational Coordination
- Coordinate with Service Desk, Infra, Security, and Procurement teams.
- Support hardware/software deployment activities.
- Ensure timely asset readiness for new joiners and projects.
- Manage escalations related to assets and vendors.
Key Skills Required
- IT Asset Management (ITAM)
- Vendor & Contract Management
- Procurement & Negotiation
- Inventory Control
- Budgeting & Cost Optimization
- SLA/KPI Management
- Audit & Compliance Handling
- Excel / Reporting / MIS
- ITIL & Service Management Knowledge
- Communication & Stakeholder Management
