Office Services Coordinator
McKinsey & Company
Office Services Coordinator
Job ID: 92278
Who You'll Work With
Your impact within our firm
- Coordinate maintenance of the overall physical space, including but not limited to cleaning desks, kitchens, conference rooms, storage areas, copy areas, and ensuring the cleanliness of all floors.
- Lead daily checks on conference rooms, restrooms, kitchens, copy rooms, and storage areas to ensure cleanliness and compliance with safety protocols; clean as needed.
- Act as the primary contact for office maintenance requests, coordinating with building management and outside contractors for maintenance and repairs.
- Help drive and organize large site events (e.g., Values Day, Appreciation Week, Day of Service, Year-End Celebration).
- Coordinate and support client events, meetings, and conference facilities as required.
- Oversee room and space management, including booking of seats and/or conference rooms for colleagues and visitors.
- Collaborate on and draft location-wide communications.
- Co-lead ongoing community-building activities (colleague connection emails, weekly connectivity, and more).
- Provide support to location-wide strategies and communication rollouts (seating, parking, engagement).
- Help lead ongoing community-building efforts.
- Organize and oversee large, site-wide events, social activities, and other connectivity-based efforts for location-based colleagues.
- Work in collaboration across service lines.
- Serve as a leader on the Emergency Response Team, including assisting with evacuation procedures and participating in all safety and security efforts.
- Maintain security and confidentiality requirements within the office, including coordinating the disposal of confidential documents and ensuring a clean and clear office.
- Track, order, and maintain kitchen and office supplies, including inventory management.
- Greet, register, and provide general support to visitors/guests; answer calls and direct them appropriately.
- Escort non-McKinsey guests and vendors to ensure confidentiality.
- Manage and prepare keycards for new hires; provide daily badge access for McKinsey internal visitors, assist with routine keycard audits, and manage the distribution of temporary badges.
- Oversee mailroom operations, including processing/sorting mail, preparing packages for shipment, operating mailroom equipment, and assisting with shipping accounts.
- Provide responsive, high-quality duplicating support for colleagues, including liaising with external providers.
Your qualifications and skills
- Self-motivated, confident, and poised, with a professional demeanor and excellent communication, time management, and organization skills
- Extremely strong customer-service orientation with a desire to consistently deliver great service
- Strong knowledge of MS Office, including Outlook, Excel, and PowerPoint
- Multi-faceted problem solver who demonstrates an energetic and dynamic approach; experience working in a collaborative team environment
- Ability to multitask, lead, and manage projects autonomously
- Ability to effectively manage shifting deadlines and priorities
- Ability to lift heavy furniture/items/packages (minimum 35 lbs.)
- Flexibility to work overtime as needed and with minimal notice
- Perform additional duties as requested by the manager
- Bachelor’s degree strongly preferred
- Prior professional experience in office services or facilities-related fields preferred; two years of administrative experience in a professional services environment is a plus
- Specific experience in catering and/or security is a plus
- Strong writing skills and/or a background in web development is helpful
FOR U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.
Certain US jurisdictions require McKinsey & Company to include a reasonable estimate of the salary for this role. For new joiners for this role in the United States, including all office locations where the job may be performed, a reasonable estimated range is $59,700 - $74,600 USD —to help you understand what you can expect. This reflects our best estimate of the lowest to highest [salary/hourly wages] for this role at the time of this posting, ensuring you have a clear picture right from the start, though it's important to remember that actual salaries may vary. Factors like your office location, your unique blend of experience and skills, start date and our current organizational needs all play a part in determining the final figure. Certain roles are also eligible for bonuses, subject to McKinsey's discretion and based on factors such as individual and/or organizational performance.
Additionally, we provide a comprehensive benefits package that reflects our commitment to the wellness of our colleagues and their families. This includes medical, mental health, dental and vision coverage, telemedicine services, life, accident and disability insurance, parental leave and family planning benefits, caregiving resources, a generous retirement contributions program, financial guidance, and paid time off.
FOR NON-U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. For additional details regarding our global EEO policy and diversity initiatives, please visit our McKinsey Careers and Diversity & Inclusion sites.
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Job Skill Code - OSC - Office Services Coordinator
Function - Firm Administration
Industry -
Post to LinkedIn - Yes
Posted to LinkedIn Date - Thu Oct 17 00:00:00 GMT 2024
LinkedIn Posting City - Tampa
LinkedIn Posting State/Province - Florida
LinkedIn Posting Country - United States
LinkedIn Job Title - Office Services Coordinator
LinkedIn Function - Administrative;Customer Service;General Business
LinkedIn Industry - Events Services;Facilities Services;Human Resources
LinkedIn Seniority Level - Associate