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Office Services Assistant

McKinsey & Company

Administration

San Jose, CA, USA

Posted on Oct 29, 2024

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Global Administration

Office Services Assistant

Job ID: 92804

You will play a pivotal role in supporting the seamless operation of our office environment, ensuring high standards of service and efficiency.

San Jose

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Do you want to do work that matters, alongside supportive leaders who will help you grow faster than you ever thought possible? Are you a creative problem-solver who is energized by challenges? You’ve come to the right place.

Who You'll Work With

The Office Services team is instrumental in ensuring the smooth operation and maintenance of our office environment. This includes vendor management, maintenance, reception, Health and Safety (EHS), Free Trade Zone compliance, emergency response, communications, and co-organizing site-wide events. We collaborate closely with all onsite teams and functions, primarily serving internal clients but also supporting visitors from other offices and engaging with external vendors.

As an Office Services Assistant, you will work closely with internal clients, guests, vendors, and various teams within our firm. You will collaborate with department managers and teammates across a range of office services areas to ensure smooth operations and exceptional service delivery. Additionally, you will interact with cleaning and security staff, as well as coordinate logistics for visiting guests.

Your impact within our firm

In this role, you will play a vital part in maintaining a welcoming and professional environment that reflects the high standards of our firm. Your exceptional service and attention to detail will contribute to the overall efficiency and productivity of our office. By coordinating various tasks such as sorting and distribution of mail, conference room bookings, office services issues reporting, tickets control, reception management, office supplies controls, coordinating logistics for visiting guests, you will help create a seamless and organized workplace. Your support in the organization of events and additional office administration projects will foster a positive and engaging work culture.

You will assist the Office Services Manager and team members with various tasks to ensure efficient operations. Maintaining a positive and professional attitude in all interactions with stakeholders is crucial. You will ensure the accurate and timely completion of all assigned tasks.

Your qualifications and skills

High school diploma or equivalent

Preferred 1-2 years of experience in an office services role, receptionist, or administrative assistant position

Exceptional organizational and time management skills

Strong attention to detail

Ability to work independently and as part of a team

Excellent communication and interpersonal skills

Proficiency in Microsoft Office Suite and other relevant software

Ability to adapt to changing priorities and thrive in a fast-paced environment

Proven experience in delivering exceptional customer service

Ability to handle confidential information with discretion

Strong problem-solving skills and the ability to multitask effectively

Please review the additional requirements regarding essential job functions of McKinsey colleagues.

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FOR U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.

FOR NON-U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. For additional details regarding our global EEO policy and diversity initiatives, please visit our McKinsey Careers and Diversity & Inclusion sites.

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