Conference Administrator
McKinsey & Company
Tokyo, Japan
Posted on Apr 14, 2025
Conference Administrator
Job ID: 97081
Do you want to work on complex and pressing challenges—the kind that bring together curious, ambitious, and determined leaders who strive to become better every day? If this sounds like you, you’ve come to the right place.
Your Impact
In this dynamic role, you will collaborate closely with the Conference Manager, Senior Conference Coordinator, and other team members to deliver seamless and impactful events at both global and local levels. As the team continues to grow and priorities evolve, your responsibilities will expand, starting with the following key areas:
You will play a vital role in supporting the entire event preparation process, ensuring smooth coordination from planning to execution. By managing task progress, maintaining accurate records, and facilitating effective communication, you will help drive teamwork and prevent delays, ultimately contributing to the success of each event. From overseeing invitation workflows to managing guest lists and RSVP tracking, you will shape a seamless guest experience and ensure high engagement and attendance.
In this role, you will also take ownership of event operations and logistics, ensuring efficient administration and execution. You will manage essential tasks such as team calendar coordination, registration form creation, and invoice processing, while also organizing reception logistics and performing on-site reception duties.
Additionally, you will liaise with event venues to arrange necessary administrative operations, ensuring a professional and well-coordinated event experience.
Your Growth
You will be part of the Event team and Client Impact Hub community in our McKinsey Japan office, located in Tokyo, and you will collaborate with various teams to manage and execute client outreach through events and programs.
You will work closely with stakeholders, including our partners, to ensure the successful execution of each event, aligning with Japan offices' core priorities.
You will collaborate closely with the conference manager, senior conference coordinator, and conference administrator to oversee the daily operations of office events, which include internal and external events at both global and local levels.
Your qualifications and skills
- Bachelor’s Degree or equivalent work experience
- Business-level in both Japanese and English, written and spoken, is required
- 2+ years of administrative experience is required (experience as an executive assistant is a plus)
- Strong Excel skills in data management and using functions (knowledge of Visual Basic is not necessary)
- Able to work with flexibility and agility during peak periods, while staying calm and performing effectively under pressure
- Professional appearance and behavior, maintaining the high standards of our firm
- Openness to feedback and a growth mindset, with a focus on continuous improvement and a challenge-oriented approach
- Ability to work in teams and collaborate to generate greater impact
- Strong focus on attention to detail
- Commitment to maintaining both speed and accuracy in all tasks
Please review the additional requirements regarding essential job functions of McKinsey colleagues.
FOR U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.
FOR NON-U.S. APPLICANTS: McKinsey & Company is an Equal Opportunity employer. For additional details regarding our global EEO policy and diversity initiatives, please visit our McKinsey Careers and Diversity & Inclusion sites.
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Job Skill Group - N/A
Job Skill Code - COAD - Cell Operations Administrator
Function - Firm Administration
Industry -
Post to LinkedIn - Yes
Posted to LinkedIn Date - Tue Aug 15 00:00:00 GMT 2023
LinkedIn Posting City - Tokyo
LinkedIn Posting State/Province -
LinkedIn Posting Country - Japan
LinkedIn Job Title - Conference Administrator
LinkedIn Function - Administrative;Other;Production
LinkedIn Industry - Management Consulting
LinkedIn Seniority Level - Entry level
Job Skill Code - COAD - Cell Operations Administrator
Function - Firm Administration
Industry -
Post to LinkedIn - Yes
Posted to LinkedIn Date - Tue Aug 15 00:00:00 GMT 2023
LinkedIn Posting City - Tokyo
LinkedIn Posting State/Province -
LinkedIn Posting Country - Japan
LinkedIn Job Title - Conference Administrator
LinkedIn Function - Administrative;Other;Production
LinkedIn Industry - Management Consulting
LinkedIn Seniority Level - Entry level